Bookkeeper-Kingston

Bookkeeping

Position Summary

The Bookkeeper will be responsible for maintaining accurate financial records and supporting the day-to-day accounting operations of a multi-location business. This role is central to ensuring financial accuracy, operational accountability, statutory compliance, and effective reporting within a cash-intensive environment.

The successful candidate will work closely with the Managing Director, the external accountant, the payroll administrator, and the operations team to ensure that all accounting records, reconciliations, payroll processes, and statutory obligations are completed accurately and within required timelines.

This position is ideal for a highly organized, detail-oriented, and trustworthy accounting professional who is comfortable working in a dynamic, fast-paced environment where operational oversight, reconciliation accuracy, and financial discipline are critical.

Key Responsibilities

Financial Record Management

• Record and accurately classify all financial transactions within QuickBooks Online across multiple operational locations
• Maintain accurate accounting records for bank accounts, cash accounts, operational floats, and credit card transactions
• Process supplier invoices and manage accounts payable functions
• Monitor accounts receivable and follow up on outstanding balances where required
• Review and process bank feed transactions within established timelines
• Maintain accurate digital filing systems and supporting accounting documentation

Cash Management & Reconciliations

• Reconcile daily cash floats and operational cash submissions from multiple locations
• Verify count sheets against operational reports, kiosk reports, and cash-in-transit reports
• Import and reconcile operational financial data and transactional reports
• Investigate, document, and escalate shortages, discrepancies, variances, or unusual transactions
• Perform monthly reconciliations for bank accounts, cash accounts, credit cards, operational floats, and reporting systems
• Support the strengthening of financial controls and accountability procedures across all locations

Payroll & Statutory Compliance

• Process payroll through BizPay or similar payroll systems
• Prepare and post payroll journal entries
• Calculate and remit statutory deductions including PAYE, NIS, NHT, HEART Contributions, and Education Tax
• Prepare and submit S01 forms and other statutory filings within required deadlines
• Maintain accurate payroll and statutory records in compliance with Jamaican labour and tax requirements

Financial Reporting & Month-End Support

• Prepare monthly reconciliations and supporting schedules for review by the external accountant
• Assist with month-end and year-end accounting processes including accruals, prepayments, and depreciation entries
• Maintain records of related-party transactions
• Perform multi-currency reconciliations involving JMD and USD accounts where applicable
• Provide reports, reconciliations, and financial data required for audits, tax preparation, and management reporting

Operational & Administrative Support

• Communicate proactively regarding outstanding items, reconciliation issues, operational concerns, or financial discrepancies
• Liaise professionally with management, operational teams, external accountants, payroll providers, and service providers
• Recommend process improvements and financial control enhancements as the business grows
• Adapt effectively to evolving systems, reporting structures, and operational procedures
• Maintain strict confidentiality regarding financial and operational information

Qualifications & Experience

Required

• Diploma or Degree in Accounting, Finance, or a related discipline, or equivalent professional experience
• Minimum of three (3) years’ bookkeeping or accounting experience
• Strong working knowledge of QuickBooks Online
• Sound understanding of Jamaican statutory payroll and tax obligations
• Experience processing payroll through BizPay or comparable systems
• Strong reconciliation and cash-management skills
• Experience working within cash-intensive or multi-location business operations
• Proficiency in Microsoft Excel including pivot tables, financial formulas, and data analysis functions
• Strong organizational skills and exceptional attention to detail

Preferred

• QuickBooks Online Certification
• ACCA, CPA, or equivalent professional qualification (completed or in progress)
• Prior experience within hospitality, retail, entertainment, or multi-location businesses
• Experience handling operational cash controls and reconciliation reporting
• Experience integrating accounting, payroll, and operational systems

Core Competencies & Personal Attributes

• High integrity and discretion when handling sensitive financial information
• Strong accountability and ownership of assigned responsibilities
• Excellent analytical and problem-solving skills
• Proactive communication and follow-through
• Ability to work independently while collaborating effectively with management and operational teams
• Flexibility and adaptability within a growing business environment
• Commitment to accuracy, efficiency, and continuous improvement

What We Offer

• Competitive salary commensurate with qualifications and experience
• Opportunity to work within a growing multi-location business
• Exposure to operational and financial decision-making processes
• Professional growth and development opportunities
• A position with meaningful responsibility and visibility within the organization