Assistant Corporate Secretary

Reporting to the Corporate Secretary, the Assistant Corporate Secretary will support the delivery of legal, corporate secretarial, governance, and compliance functions at National Flour Mills Limited (NFM).

The role involves assisting with the design and execution of general contracts, third-party agreements and vendor-supplier relationships, ensuring compliance with SEC and TTSE regulatory requirements, and administration of ESOP and other share-related matters.

The Assistant Corporate Secretary will also support Board and Committee activities and provide guidance to Directors and Management on matters impacting the business, while contributing to the organisation’s overall governance and compliance framework.

Specific Accountabilities

1.  Coordinating Board and Board Committee Meetings and collating Board and Board Committee Packages
2.  Assisting the Corporate Secretary with taking minutes during Board Meetings and Board Committee meetings
3.  Assisting with the coordination of the Annual General Meetings and any other Shareholder meetings
4.  Serving as the Secretary of the Pension Management Committee, the ESOP Management Committee and the  Procurement and Disposal Advisory Committee
5.  Managing the Compliance Schedule as well as Statutory Records and Registers and submit Statutory Returns in accordance with the Compliance Schedule
6.  Assisting the Corporate Secretary with the development of a Governance, Risk and Compliance Framework for NFM
7.  Designing and constructing general contracts, third party agreements and assisting management with legal advice re: vendor/supplier relationships
8.  Undertaking such projects as may be directed either by the Board or the Chief Executive Officer from time to time
9.  Managing relationships with the Line Ministry and Corporation Sole as required 

Qualifications/Experience/ Skills and/or Knowledge

• LLB / Legal Education Certificate (LEC)
• A Master’s degree in Corporate and Commercial Law and training as a Corporate Secretary would be an asset
• Three (3) to five (5) years’ experience in a similar role or environment
• Any equivalent combination of qualifications and experience will be considered
• Thorough knowledge of the laws of the Republic of Trinidad and Tobago
• In-depth understanding of the legal and regulatory requirements of publicly listed companies
• In-depth understanding of corporate governance principles would be an asset  
• Strong critical thinking skills
• Effective problem-solving ability
• Excellent report writing and communication skills
• Conflict resolution skills
• High level of professionalism and confidentiality