Assistant Accountant

General Assistant Accountant will support the daily accounting operations of our dealership and auto parts division.

Job Summary:

General Assistant Accountant support the daily accounting operations of our dealership and auto parts division. The position plays a vital role in maintaining the accuracy of our financial records, with a specific focus on inventory accounting (parts and vehicles), accounts payable/receivable, and bank reconciliations. The ideal candidate has a foundational understanding of GAAP and is comfortable working in a fast-paced, deadline-driven automotive environment

Key Responsibilities:

1. Review Daily Sales and Collection Reconciliation
2. Review daily bank deposit
3. Verify completeness of cash register transfers received in the Accounting System
4. Post daily bank deposit journals
5. Review payment vouchers created and processed by Accounts Clerk which include verification of financial documents, supports, and invoices prior to payment processing
6. Review and monitor customers’ accounts receivable reports for Vehicles, Parts, and Service
7. Review and endorse completed Charge Account Application forms to the Accounts Manager for review and approval.
8. Monitor and update approved customer charge account credit limit upon request
9. Review completeness and accuracy of parts shipment invoices entered in the system
10. Monitor service warranty receivables
11. Manage & maintain Accruals and Prepayments schedules
12. Manage fixed asset register and depreciation schedule
13. Perform monthly bank reconciliation for multiple operating accounts
14. Review monthly credit card reconciliation
15. Coordinate with the bank regarding matters such as change orders, returned cheques, and other banking concerns
16. Processing monthly payment to supplier
17. Monthly Reconciliation of suspense account and related party transaction accounts
18. Assist in facilitating inventory count both for Tortola and VG part store
19. Identify and recommend improvements to accounting procedures to increase efficiency and accuracy.
20. Collaborate with the Parts and Service managers to ensure proper documentation for parts usage and service repairs.
21. Provides professional support in all projects and activities of the accounting department.
22. Any other tasks that may be assigned by the Accountant or Management

Business Acumen:

1. Understand the accuracy of information that is available and utilize the most accurate/relevant data available to resolve problems, answer questions.
2. Responsibilities in analyzing data to determine further areas of focus, decisions about reasonableness and accuracy are involved in any analysis.
3. Planning and organizing workload to effectively meet deadlines.
4. Trustworthy and discreet when dealing with confidential information.

Engagement:

1. Collaborates and builds effective relationships with stakeholders to form successful partnerships across the enterprise.
2. Displays excellent customer service to meet the needs and expectations of both internal and external customers.
3. Excellent listening and interpersonal communication skills to understand core business drivers.
4. Ability to work as part of a team and take direction accurately.
5. Ability to communicate financial data to non-financial managers (e.g., Parts Manager, Sales Manager)

Driving Results:

1. Thorough understanding of assigned goals and objectives.
2. Ability to process large amounts of data without losing attention to detail.
3. Adherence to timelines and deliverables, monitoring self-performance to ensure achievement of results.
4. Analyzes information, problems, and issues to recommend effective solutions
5. Assist with new process implementations. Identify and suggest implementations of process and system enhancements to continuously improve operations.
6. Self-starter with strong work ethic, passion for learning and a desire to accomplish tasks with excellent time management.

Qualifications & experience:

1. A Bachelor's degree in Accounting, Finance or a related field
2. Certified Public Accountant (CPA) or with equivalent certification (e.g. ACCA) is required
3. Minimum of 3 years relevant Accounting Experience in a supervisory role
4. Automotive dealership experience is highly preferred
5. Experience with a Dealership Management System is a significant advantage
6. Proficient in MS Office Suite, databases and accounting software
7. Proficient in Microsoft Excel
8. Strong understanding of accounting principles and financial reporting standards
9. Knowledgeable with preparation of financial reports and financial accounting statements
10. Proven work experience with general ledger functions and the month-end/year-end close process
11. Extensive experience in accounts reconciliation
12. Proven analytical and problem-solving skills
13. Demonstrate accuracy and attention to detail when working in a fast-paced environment
14. Strong organizational and time-management skills
15. Ability to work independently and as part of a team
16. Excellent oral and written communication skills
17. High ethics, integrity, and professional commitment