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Virginia Dare Jamaica Ltd

Administrative Officer

Virginia Dare Jamaica Ltd

  • Kingston and St. Andrew
  • Not disclosed
  • Permanent full-time
  • Updated 01/07/2025
  • Hr Manager
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ROLE & CORE FUNCTION The successful candidate will provide administrative support to the company by applying administrative skills (planning, coordinating, organizing), and to ensure that company records are maintained in an organized and confidential manner.

ADMINISTRATIVE OFFICER

 

ROLE & CORE FUNCTION

The successful candidate will provide administrative support to the company by applying administrative skills (planning, coordinating, organizing), and to ensure that company records are maintained in an organized and confidential manner.

 

MAJOR RESPONSIBILITIES & DUTIES

 

 

  • Maintain calendar for meetings and staff-related  activities
  • Assist with organizing meetings and functions
  • Take notes and prepare minutes of staff and other meetings
  • Review registers; update  time and attendance records for staff weekly; file approved leave applications and other source documents; 
  • Maintain  up to date summary of staff attendance and leave
  • Manage training file and schedule internal/external training based on approved recommendations from Manager
  • Maintain confidential files- personnel & other
  • Organize the ordering of  -    staff uniforms;  company ID cards
  • Any other duties assigned

 

  • Assist with preparing  policies, documents and forms
  • Assist with preparing  correspondence
  • Assist with organizing orders for office supplies
  • Assist with preparing budgets
  • Assist with data entry
  • Respond to routine staff queries
  • General filing
  • Any other duties may be assigned

 

 

PERFORMANCE CRITERIA

 

  • Proficient in Microsoft Office software
  • Excellent interpersonal skills
  • High level of confidentiality
  • Ability to maintain accurate and timely records
  • Excellent organization and coordination skills
  • Good office procedure skills
  • Ability to multitask
  • Team player with ability to work on own initiative
  • Good judgement and decision making; critical thinking
  • Excellent & effective communication skills (verbal and written)

 

 

QUALIFICATIONS & CERTIFICATION

 

1st Degree in Business Administration (HR focus)  OR

Associate Degree or Diploma in Business Administration

Certificates in HRM & Office Procedures

HACCP awareness

Knowledge of GMP’s

Food Handlers’ Permit

 

EXPERIENCE

A minimum of two years’ working experience in a similar position

 

Ref: Administrative Officer
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Virginia Dare Jamaica Ltd

Virginia Dare Jamaica Ltd

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