Administrative Officer

The successful candidate will provide support to the Administrative Manager . The position requires planning, coordinating and organizing skills, documentation , effective verbal & written communication and a high level of confidentiality.

ADMINISTRATIVE OFFICER

ROLE & CORE FUNCTION

The successful candidate will provide administrative support to the Administrative Manager by applying administrative skills (planning, coordinating, organizing), to ensure that company records and information are confidentially maintained in an organized and efficient manner.

MAJOR RESPONSIBILITIES & DUTIES

• Maintain calendar for meetings and staff-related  activities
• Assist with organizing meetings and functions
• Take notes and prepare minutes of staff and other meetings
• Maintain attendance & staff leave records; prepare reports
• Manage staff training files 
• Maintain confidential files- personnel & other
• Organize annual staff uniforms etc
• Assist with preparing  policies, documents, correspondence etc
• Prepare requisition for office supplies
• Assist with preparing budgets
• Assist with data entry
• Respond to routine staff queries
• General filing
• Any other duties may be assigned

PERFORMANCE CRITERIA

• Proficient in Microsoft Office software
• Excellent interpersonal skills
• High level of confidentiality
• Ability to maintain accurate and timely records
• Excellent organization and coordination skills
• Ability to multitask
• Team player with ability to work on own initiative
• Good judgement and decision making; critical thinking
• Excellent & effective communication skills (verbal and written)

QUALIFICATIONS & CERTIFICATION

1^st Degree in Business Administration (HR focus)  OR Associate Degree or Diploma in Business Administration

Certificates in HRM & Office Procedures

HACCP awareness (inhouse training available)

Knowledge of GMP’s

Food Handlers’ Permit

OTHER REQUIREMENTS

Two written recommendations(one from previous place of employment) 

Proof of Address

Current police record (no older than 1 year)

Medical required (will be arranged)

EXPERIENCE

A minimum of two years’ working experience in a similar position