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Administrative Coordinator
IGT Latin America Corporation
- Port-of-Spain / Trincity
- Not disclosed
- Permanent full-time
- Updated 05/06/2025
- HR
The Administrative Coordinator is responsible for managing administrative tasks, coordinating office operations, ensuring the smooth functioning of the workplace.
OVERRAL OBJECTIVE & PURPOSE
The Administrative Coordinator is responsible for managing administrative tasks, coordinating office operations, ensuring the smooth functioning of the workplace, supporting the strategic objectives of the P&T department. Provides administrative and operational support to the Snr P&T Regional Manager-Caribbean.
PRINCIPAL DUTIES & RESPONSABILITES
• Supports in the coordination and execution of business activities, including but not limited to:
o Special projects and initiatives (priority on revenue generation and business optimization)
o Internal and external stakeholder relationship management
o Business Emergency & Contingency Plan (when required)
o P&T Reporting
• Provides general administrative support to the P&T Senior Regional Manager for the Caribbean, including report preparation and submission, scheduling of meetings, appointments, conference calls, and so on.
• Leads the Afterschool Advantage Programme and corporate social responsibility initiatives.Responsible for budget tracking and financial reporting related to CSR activities.
• Is an ambassador for our company, actively participating in and supporting company activities, events, and employee volunteerism initiatives, coordinating employee volunteer initiatives, recruiting and engaging volunteers, managing logistics for events, and tracking volunteer participation and impact.
• Ensures filing/ archiving systems are up-to-date and in compliance with business policy.
• Foster an environment where adherence and compliance to company policies, processes and protocols is enforced.
• Enables an environment of professional, innovative, timely, and efficient service levels across the business
• Monitors the execution of market, corporate, brand and stakeholder relationship activities to ensure the company’s brand, image and reputation is well represented and protected
• Assist GPS with onboarding coordination internally and upon the request of the P&T Regional Manager and Deputy Country Manager
• Assist in administering company benefits pension, health and life insurance, Gym reimbursement, uniforms etc.
• Coordinates site insurance activities and interacts with the local insurance broker and agency to ensure prompt claim and payment processing.
• Provide support with the monitoring and generating reports from the company’s time and attendance (COSEC) to ensure employees are awarded leave according to the established policy.
• Prepares and ensures Job Descriptions for all categories are updated to reflect the original status of the positions so described upon the request of the P&T Manager
• Process, maintain, verify, and maintain documentation relating to personnel activities such as headcount, organizational charts, training, grievances, performance evaluations statistics for ease of reference across the Caribbean.
• Conducts New Hire Orientation for all employees below management level including interns, as well as the reporting and updating of new employees in Success Factors and People Centre
• Performs any other reasonable additional duties and responsibilities as assigned through the direct or senior lines of management
REQUERIMENTS
ACADEMIC BACKGROUND
Bachelor’s Degree with major course work in personnel administration,, public administration, or a related field
EXPERIENCE
• Minimum of three (3) years within related field or administration
ESSENTIAL REQUIREMENTS
• Strong written and verbal communication, as well as presentation and interpersonal skills.
• Strong Computer skills, with experience in MS Office programs (including but not limited to Outlook, Word, Excel, PowerPoint).
• The ability to prioritize tasks, manage multiple projects, analyze data, and identify trends.
• Highly professional attitude with outstanding business etiquette, networking, negotiation, interpersonal and communication skills (verbal, written, presentation, business reporting, public-speaking skills), and a passion to deliver stellar customer service
• Demonstrated ability to work in a fast-paced environment, working independently or with multidisciplinary and multicultural teams and partners (internal and external)
• Genuinely demonstrates a high level of integrity and maintains confidentiality of information acquired on the job
• Focused, disciplined and self-motivated, maintaining a positive attitude and proactive, solutions-focused approach, even if performing under stressful circumstances.
• Well organized with strong time management skills
• Creative, out-of-the-box thinker, with a natural passion and drive for success, with a keen eye for detail
• Keen attention to details and accepts ownership and accountability
• Strong organizational skills, attentive to details and ability to follow up
• Strong communication skills fluent in English and articulate with strong written, verbal and presentation skills
• Flexible to work extended hours based on business needs (evenings, weekends, public holidays)
• Recommended but not necessary - Possess a driver’s license and clear driving record
Ref: Administrative Coordinator
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