Administrative Assistant & Receptionist

Administrative Assistant & Receptionist

Job Objective: As the Administrative Assistant, you will be responsible for handling a combination of data entry, basic accounting tasks and reception duties. You will play a key role in maintaining accurate records, supporting financial processes, and ensuring smooth front-office operations. This position is essential for the company's administrative efficiency and financial accuracy.

Role Description:

Data Entry

• Accurately input and update data in various databases and accounting systems.
• Maintain and organize digital and physical records, ensuring that all information is up to date-and easily accessible.
• Assist in generating reports by entering and compiling data as required by the management team.

Accounting Support:

• Assist with basic accounting tasks such as recording transactions, processing invoices and reconciling accounts.
• Support the finance team in maintaining accurate financial reports, including accounts payable and receivable.

Reception Duties:

• Serve as the first point of contact for visitors, clients and suppliers by greeting them professionally and courteously.
• Answer incoming phone calls, direct inquiries to the appropriate departments and handle email correspondence.
• Maintain the front desk and reception area, ensuring it is clean, organized and welcoming
• Schedule appointments, and meetings and manage bookings and appointments

Administrative Support:

• Assist with general administrative tasks, including filing, photocopying and managing office supplies
• Coordinate with external vendors and service providers for office-related needs
• Help organize and maintain company records, including client files, contracts and other important documents.
• Assist in organizing client requests, consultations, and meetings including preparation for booking/ appointments.

Communication and Coordination:

• Act as a liaison between departments, ensuring smooth communication and workflow across the organization.
• Assist in internal and external communications including drafting emails, memos and reports
• Coordinate with team members to ensure efficient handling of tasks and responsibilities