Administrative Assistant - Public Procurement

The Administrative Assistant is responsible for providing Administrative and Secretarial support to enhance the efficient operations of the Department.

 ADMINISTRATIVE ASSISTANT

PUBLIC PROCUREMENT DEPARTMENT

6B OXFORD ROAD

KINGSTON 5 

The Administrative Assistant is responsible for providing Administrative and Secretarial support to enhance the efficient operations of the Department.

REQUIRED EDUCATION/EXPERIENCE/EXPERTISE:

ü NVQ-J Level 4 Certification or Associate Degree in any of following disciplines: Business Administration, Public Sector Administration, Computer Science, Project Management, Industrial Psychology or Office Administration

ü At least two (2) years relevant work experience in a comparable position in relevant industries such as: Higher Education Services, a National Training Agency, a Public Body or a Financial Institution

KEY COMPETENCIES:

ü  Knowledge of Organizational policies and procedures

ü  Good Written and Oral Communication skills

ü  Good Time Management skills

KEY DUTIES:

ü  Plans and organizes meetings, workshops and seminars

ü  Produces and transcribes notes from dictation/digital voice recorders

ü  Receives, sorts and logs all correspondence

ü  Provides information to Clients/Customers as required

ü  Tracks monthly income and expenditure for all interventions

ü  Prepares Purchase Orders

ü  Maybe required to attends meetings and workshops on behalf of the Department

ü  Prepares reports and other documents

ü  Interacts with stakeholders and responds to their queries as required

ü  Drafts letters and replies to correspondence on behalf of the Senior Manager; ensures that all incoming documents requiring the Senior Manager’s approval/signature are in order, and ensures that the documents thereafter are dispatched

ü  Maintains the Senior Manager’s calendar; highlights critical important matters/issues for discussion and action

ü  Coordinates Staff Performance Appraisals

ü  Records and produces Minutes for meetings

ü  Assists in Budget preparation

ü  Conducts reference checks for all new employees in keeping with the decentralized recruitment procedures

 All applications, accompanied by up-to-date resumés and cover letter should be addressed to:

 THE DIRECTOR

HUMA RESOURCE MANAGEMENT & DEVELOPMENT

THE HEART/NSTA TRUST CORPORATE OFFICES

HUMAN RESOURCE MANAGEMENT & DEVELOPMENT DEPARTMENT

6B OXFORD ROAD, KINGSTON 5

 ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED

 The HEART/NSTA Trust is a Statutory Agency of the Ministry of Education, providing Training & Certification for all working age Jamaicans