Administrative Assistant - Montego Bay

We're Hiring an Administrative Assistant

We are seeking a mature, organized, and detail-oriented Administrative Assistant with strong Excel skills to support our operations. The ideal candidate must be reliable, honest, and professional, with a customer-first attitude. You will play a key role in ensuring smooth office operations, handling billing, payments, data entry, and general administrative duties.

Key Responsibilities:

• Payment Tracking & Collections: Monitor and follow up on outstanding payments from clients and customers.

• Billing & Invoicing: Prepare and send invoices, ensure timely billing cycles, and maintain accurate financial records.

• Data Entry: Maintain and update databases with precision and speed.

• Customer Service: Respond to client inquiries via phone, email, and in person with professionalism and care.

• Telephone Answering: Answer calls promptly and direct them appropriately.

• General Office Support: Organize files, manage office supplies, and support day-to-day office functions.

• Document Preparation: Draft letters, reports, and spreadsheets as needed.

• Excel Proficiency: Use Microsoft Excel to create, manage, and analyze spreadsheets related to finance, reporting, or scheduling.

Requirements:

• Experience: Minimum of 2 years in a similar administrative or clerical role.

• Education: 5 CXC subjects including Math and English.

• Skills:

  • Strong Excel and Microsoft Office Suite skills

  • Excellent communication and interpersonal skills

  • High level of accuracy and attention to detail

  • Ability to multitask and work under pressure

  • Integrity, discretion, and maturity in handling confidential information