Administrative Assistant (Manufacturing Sector)

A leading packaging supplier in Barbados is hiring an Administrative Assistant. If you're organized, tech-savvy, and ready to make an impact—this is for you!

Overview: Our client is one of the market leaders in supplying packaging products and machinery to a wide market sector across Barbados and the Caribbean region. Due to growth, they are seeking to grow the team in Barbados.

Duties & Responsibilities:

• Perform duties of telephone operator and receptionist and other clerical duties that includes but not limited to photocopying, faxing, mailing, and filing.
• Prepare and/or distribute notices, emails and other correspondence to staff as directed.
• Ensure all cheques and mail received are properly logged and distributed to the requisite department.
• Prepare documentation for outbound courier packages and sign-off on inbound courier packages.
• Coordinate and maintain records for staff office space, phones, company credit cards and office keys.
• Responsible for the replenishment of office supplies/stationery and stock in the kitchenette.
• Record customer orders in sales orders, vendor purchase orders (P.O.), estimates, price lists, and quotations in QuickBooks as required.
• Responsible for organising and scheduling management appointments, events and other engagements.
• Attend select meetings and prepare detailed minutes as advised.
• Ensure Company compliance with all applicable Organizational Safety and Health (OSH) regulatory and legal requirements.
• Ensure optimal use of office equipment and supplies through preventative maintenance.
• Assist with marketing and advertising campaigns when necessary
• Schedule and coordinate customer service jobs.
• Ensure the Technician prepares customer invoices for work done, timely.
• Track work-in-progress of customer jobs
• Review the Technician’s weekly service report and submit details to the Accounts Department.

Desired Skills & Qualifications:

• Certification in office administration or equivalent education.
• Minimum of 2 years’ experience in an administrative field.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Working knowledge of QuickBooks would be an asset.
• Proficient in the use of social media and content creation.
• Communicate effectively, both orally and verbally.