Administrative Assistant

Well-established events venue seeking a proactive Administrative Assistant to manage client communication, schedule site visits, coordinate suppliers, assist with quotations, maintain records, and support social media marketing to help drive bookings.

Administrative Assistant – Premium Events Venue

We are seeking a highly organized, proactive, and professional Administrative Assistant to support the operations of a premium events venue. This role is ideal for someone who thrives in a fast-paced, client-focused environment and is passionate about delivering exceptional service while contributing to business growth.

Key Responsibilities

📞 Client Communication & Scheduling

• Answer and manage incoming calls and inquiries
• Schedule and coordinate site visits with prospective clients
• Maintain clear and professional communication with customers throughout the booking process

📋 Event Coordination Support

• Liaise with clients to prepare and deliver quotations
• Communicate with suppliers to obtain pricing and availability
• Assist in coordinating event requirements to ensure smooth execution

📊 Administrative & Financial Tracking

• Maintain accurate records of company income and expenses
• Prepare organized financial summaries for presentation to Directors
• Ensure all documentation is properly recorded and accessible

📣 Marketing & Social Media

• Manage and contribute to social media platforms
• Develop content and initiatives to increase bookings and engagement
• Assist in executing marketing campaigns for events and promotions

💡 Strong social media and marketing experience is essential for this role.

🚀 Business Development Support

• Propose creative ideas and initiatives to boost bookings
• Identify opportunities to improve customer experience and operational efficiency

Requirements

• Proven experience in an administrative, coordination, or customer service role
• Strong communication and interpersonal skills
• Experience with social media marketing (required)
• Highly organized with strong attention to detail
• Ability to multitask and work in a fast-paced environment
• Basic accounting or financial tracking experience is an asset
• Proficiency in Microsoft Office and/or Google Workspace

Location Requirement

⚠️ Applicants must live within Port of Spain and surrounding areas, as the position is based in Diego Martin.

What We’re Looking For

We are looking for someone who:

• Takes initiative and thinks ahead
• Communicates confidently with clients and suppliers
• Understands how to drive business through marketing
• Represents the company with professionalism and care

Why Join Us

• Work with a respected premium events brand
• Opportunity to grow and contribute creative ideas
• Dynamic, creative, and fast-paced work environment