Administrative Assistant

We are seeking a suitably qualified Administrative Assistant to provide essential administrative and customer service support to the General Manager.

Job Summary - Administrative Assistant

We are seeking a suitably qualified Administrative Assistant to provide essential administrative and customer service support to the General Manager. The incumbent will also act as a key point of contact within the Office of the General Manager and must be of the highest integrity, dependable, mature and diplomatic with strong interpersonal and communication skills.

Key Responsibilities Includes but not limited to:

1. Answer and screen telephone calls, providing assistance where possible; ensuring that messages are communicated to the General Manager.
2. Manage and maintain the General Manager’s calendar, anticipates conflicts and alerts; accordingly, plan, coordinate and schedule meetings as required.
3. Receive open, sort and distribute correspondence, and take appropriate notes of meetings and draft routine correspondence as necessary.
4. Maintain and update department files and records in an electronic and/or physical form ensuring all files and records are kept up to date.
5. Create and maintain databases, spreadsheets and reports for distribution to relevant Supervisor/Manager on departmental functions as required.
6. Order and manage stationery and office supplies for the department, update and maintain office inventory, keeping records of procurement, invoicing and deliveries and submit as required.
7. Performs other related duties as required.

Education and Qualification Requirements: 

• A minimum of five (5) CXC subjects including Mathematics and English.
• Certificate in Administrative Professional Office Management or equivalent.

• A minimum of two (2) years experience in administrative support.

• Excellent analytical problem-solving, decision-making, organizational, communication and interpersonal skills. 
• Strong organizational, time-management, problem-solving and conflict resolution skills.

• Proficiency in MS Office and Outlook.

A combination of the above experience and qualifications would be considered.