Administrative Assistant

An Administrative Assistant keeps the organization steady by supporting daily operations, maintaining clear communication, and handling the details that hold everything together.

The Administrative Assistant supports daily office operations by managing communication, preparing documents, organizing files, scheduling appointments, and assisting staff with routine tasks. Handles data entry, maintains records, and keeps information accurate and accessible.

Main Responsibilities

• Manage incoming and outgoing communication, including phone calls, emails, letters, and inquiries.

• Prepare, type, and proofread documents, reports, and correspondence.

• Maintain organized filing systems, both physical and digital, to ensure records are always easy to find.

• Assist with data entry, updating databases, and verifying information for accuracy.

• Assist visitors, clients, or staff in a professional and courteous manner.

• Ensure documents are handled confidentially and securely at all times.

Skills & Competencies

• Strong communication; clear, direct, and professional.

• Sharp organizational skills with an eye for detail.

• Ability to multitask.

• Proficient in Microsoft Office or similar tools.

• Reliable judgment, especially when dealing with sensitive information.

• Adaptability.

Qualifications

• Minimum of five (5) CSEC subjects, with passes in relevant areas. Additional training or certification in administration is an advantage.

• Prior experience in an office or administrative role.

• Familiarity with office equipment (printers, scanners, copiers, etc.).