Administrative Assistant

Handles all correspondence for directors on a daily basis which includes drafting routine correspondence and expedites urgent, confidential, and important correspondence to appropriate personnel as needed. Supports directors in administering Company business to include written and oral communication

A leading marine based company is seeking an Administrative Assistant

Location: Carenage

Office hours: 7am - 4pm

Responsibilities

• Handles all correspondence for directors on a daily basis which includes drafting routine correspondence and expedites urgent, confidential, and important correspondence to appropriate personnel as needed. Supports directors in administering Company business to include written and oral communication
• Processing of Payroll on a fortnightly basis
• Coordinate the procurement of office stationery, equipment and furniture for the main offices and other offices
• Prepare purchase orders to vendors being the liaison person between Company and Finance
• Liaising with the Finance department for preparation of foreign and local payments and following through to completion with vendor 
• Coordinate as necessary regular maintenance and repairs to building fixtures, appliance, and office equipment.
• Administrative support to other offices when required
• Maintains employee files seafarers and temporary staff, tracking certificates, contract’s expiry etc.
• Ensuring housekeeping is in order and groceries are ordered in a timely manner for the staff kitchen
• Petty Cash Management
• Any other duties and responsibilities associated with the position