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Administrative Assistant
MoneyMasters Ltd
- Kingston and St. Andrew
- Not disclosed
- Permanent full-time
- Updated 12/09/2025
- Human Resources
Admin Assistant • Transcribe minutes • Files documents • Organise meetings • Answers incoming calls • Provide Administrative Support
Main Duties & Responsibilities
- Provides inspired support to ensure efficient operation of office.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Assist with travel arrangements for senior staff such as booking flights, cars , and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, email, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Provides information by answering questions and requests.
- Contributions to team effort by accomplishing related results as needed.
- Scans or reads incoming materials in order to determine how and where they should be filed as directed by your supervisor.
- Collects, sorts, prepares and delivers letters or other items to bearer(s) and/or authorised personnel
- Ensures a record of delivery is maintained
- Receive & dispatch to Customers and maintains a log of all
- Client statements
- Subscription Confirmation
- MML Multiple Portfolio Fund Statements
- Bond Statement
- Repurchase Agreement Transaction Confirmation
- Files and maintains documents from departments as instructed
- Creates new records as necessary
- Find and retrieve information from files in response to requests from authorised users
- Tracks materials removed from files in order to ensure that borrowed files are returned
- Performs administrative support tasks such as:
- attending meetings to record minutes
- Create minutes from recording
- Processes and prepares memos, correspondences or other documents
- Handling basic bookkeeping tasks – specific to
- Filing and retrieving corporate records, documents and reports
- Assist with scheduling of all internal meetings
- Using various software, including word processing, spreadsheets, databases and presentation software
- Provide general administrative support
EDUCATION, TRAINING & WORK EXPERIENCE REQUIRED:
- Bachelor of Business Administration or comparable qualification.
- Excellent human relations and interpersonal skills
- Good organisational skills
- Reporting Skills
- Administrative Writing Skills
- Analyzing Information
- Professionalism
- Problem Solving
- Inventory Control
- Verbal Communication
- Enthusiastic work attitude
- Excellent knowledge of telephone etiquette
- Working knowledge of financial sector instruments, laws, regulations, ethics and professional jargon.
- Excellent oral and written communication skills.
- Minimum of two years’ work experience in related field
- Knowledge of appropriate software including: Microsoft Word, Excel, and outlook, Microsoft PowerPoint and Adobe Acrobat
- Proven experience as an Administrative assistant or other relevant administrative support experience
- In-depth understanding of entire MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communication skills.
Ref: Administrative Assistant
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