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Administrative Assistant

Not Disclosed

  • Kingston and St. Andrew
  • Not disclosed
  • Permanent full-time
  • Updated 10/07/2025
  • HRM
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Administrative Assistant

JOB SUMMARY:                                                             

 The Administrative Assistant must be a master multi-taker with excellent communication skills and a positive attitude.   The role requires an individual who is highly proficient in the use of analytics and excel to extract data and prepare reports.

 DUTIES & RESPONSIBILITIES:

  • Coordinate meetings for the unit/business and follow through on action points to the closure, including the preparation of reports and minutes.
  • Provides confidential administrative support to the GM to include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
  • Provide updates to the GM by collating and forwarding daily action summaries.
  • Provide daily sales and profit performance tracking.
  • Develop and prepare reports and presentations with statistical data and analysis.
  • Prepare office budgets, process expense sheets and invoices and make submission for reimbursement where applicable.
  • Assists in the coordination, supervision, and completion of special projects as appropriate.
  • Assist in coordinating and overseeing the day-to-day management of supplies, equipment, and facilities for the Unit.
  • Support employees by facilitating interdepartmental communications and interactions between internal and external parties.
  • Coordinate with human resources, marketing and other departments to ensure submission of reports, documentation and other employee related material to the requisite department in an appropriate and timely manner.
  • Communicate price changes to customers, discontinuation of products and new product information.
  • Schedule in-house and external events, to include the following promotional activities and meetings,

 QUALIFICATIONS:

  •  Bachelor’s Degree in Marketing, Business or equivalent
  • Three  (3) years working experience in a relatable role

 KNOWLEDGE, SKILLS & ABILITIES:

  •  Excellent Time Management and Customer Service skills.
  • Proficient in MS Excel Access, MS Office suite and PowerPoint skills.
  • Strong written and oral communications skills.
  • Must be meticulous with a keen attention to detail.
  • Highly proficient in the use of analytics and Excel to extract data and prepare reports, must be able to problem solve
  • Enjoy working in a fast paced environment.
  • Must be able to function independently and handle a variety of responsibilities under pressure.
  • Tech-savvy with ability to use a variety of online tools such as online messenger applications, and project management applications.

Ref: Administrative AssistantCCCCCCCCC
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