Administrative Assistant

Administrative Assistant

JOB SUMMARY:                                                             

 The Administrative Assistant must be a master multi-taker with excellent communication skills and a positive attitude.   The role requires an individual who is highly proficient in the use of analytics and excel to extract data and prepare reports.

 DUTIES & RESPONSIBILITIES:

• Coordinate meetings for the unit/business and follow through on action points to the closure, including the preparation of reports and minutes.
• Provides confidential administrative support to the GM to include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
• Provide updates to the GM by collating and forwarding daily action summaries.
• Provide daily sales and profit performance tracking.
• Develop and prepare reports and presentations with statistical data and analysis.
• Prepare office budgets, process expense sheets and invoices and make submission for reimbursement where applicable.
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Assist in coordinating and overseeing the day-to-day management of supplies, equipment, and facilities for the Unit.
• Support employees by facilitating interdepartmental communications and interactions between internal and external parties.
• Coordinate with human resources, marketing and other departments to ensure submission of reports, documentation and other employee related material to the requisite department in an appropriate and timely manner.
• Communicate price changes to customers, discontinuation of products and new product information.
• Schedule in-house and external events, to include the following promotional activities and meetings,

 QUALIFICATIONS:

•  Bachelor’s Degree in Marketing, Business or equivalent
• Three  (3) years working experience in a relatable role

 KNOWLEDGE, SKILLS & ABILITIES:

•  Excellent Time Management and Customer Service skills.
• Proficient in MS Excel Access, MS Office suite and PowerPoint skills.
• Strong written and oral communications skills.
• Must be meticulous with a keen attention to detail.
• Highly proficient in the use of analytics and Excel to extract data and prepare reports, must be able to problem solve
• Enjoy working in a fast paced environment.
• Must be able to function independently and handle a variety of responsibilities under pressure.
• Tech-savvy with ability to use a variety of online tools such as online messenger applications, and project management applications.