Administrative Assistant

The ideal candidate will enjoy interacting with people, have excellent organization, and time management skills. Previous experience in a similar role is preferred.

The Role

You will be responsible for a range of day-to-day administrative duties. These include responsibility for answering the telephone and taking messages, greeting clients, data capturing, filing, mailing, and maintaining and updating our database. 

What You'll Be Doing

• Transcribe, record, fax and file documents
• Maintain filing, database systems, and inventories 
• Operate office equipment such as photocopiers and fax machines
• Communicate with clients and employees, and respond to any queries or complaints within scope of duty 
• Sort and forward incoming mail and emails, and prepare and send outgoing mail 
• Screening phone calls and routing callers to the appropriate party 
• Prepare meeting rooms and ensure that refreshments are made available 
• Assist with booking of accommodation as required 
• Assist with procurement generation of requisitions and purchase orders and follow up with supplier payments
• Provide support, as needed, by the Operations & HR departments 
• Anticipate the needs of others in order to ensure their seamless and positive experience

A Little Bit About You

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Strong organisational and time management skills 
• Strong attention to detail; meticulous 
• Excellent verbal and written skills 
• Personable demeanour 
• Able to work off their own initiative 
• Strong, responsive attitude 
• Desire to be proactive and create a positive experience for others

Minimum Qualifications

• Undergraduate or Associate's Degree in Business Administration or related field
• Minimum of two (2) years work in a similar position

 Kindly submit applications by Friday, May 17, 2024. We thank all respondents for their interest, however, only shortlisted applicants will be contacted.