Administrative Assistant

To provide administrative support to management and other staff in the performance of their duties.

KPMG is a global organization of independent professional services firms providing Audit, Tax and Advisory services. We operate in 143 countries and territories with close to 265,000 partners and employees working in member firms around the world.

KPMG in Jamaica is seeking to hire a talented, highly skilled ​Administrative Assistant that ​will provide support to the management group within an assigned Practice by providing efficient management of administrative functions.

Job Purpose:

To provide administrative support to management and other staff in the performance of their duties. This is a busy and interesting role requiring the ability to be discreet, self-sufficient and flexible. We are looking for an excellent administrator who has the ability to provide excellent customer service, is extremely well organized and demonstrates the ability to pay close attention to detail. Our administrator will need to be enthusiastic, extremely confident and assertive and possess the ability to prioritize workloads to meet tight deadlines

Roles and Responsibilities:

General

• Organise and assist at a range of business events where appropriate to role.
• Keep the landlord / Senior Secretary informed of any issues within the premises i.e. broken light bulbs cleaning issues etc.
• Liaise with appointed contractors to carry out various services.
• Maintain an adequate stock of office refreshments and liaise with external caterers when placing orders for client events
• Attend tenants meeting with landlord/building manager to discuss any issues / receive updates.
• Read and understand the requirements of the Occupational Health and Safety guidelines and Health and Safety policies and the procedures relating to the job.
• Ensure that any defects, unsafe acts, unsafe conditions and incidents are reported immediately and according to the procedures laid down in the health and safety policy.
• Undertake any other duties, which may reasonably be deemed to come within the scope of the role.
  

All duties are required to be performed with a high level of attention to detail and sometimes under time constraints to meet specified deadlines.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

Qualifications and Experience:

• Strong experience of working in a team environment within a large company
• Experience working in a professional environment
• Minimum of 2-3 years of relevant work experience

Technical Qualifications

•      Certificate, diploma or other relevant secretarial/ administrative training

•      Basic level of proficiency in Microsoft Suite – Power Point, Excel and Microsoft Office

Other Skills

•      Good client service and strong interpersonal skills

•      Good communication and writing skills

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Compensation and benefits are very competitive and will be commensurate with experience.

We thank all interested applicants however only shortlisted candidates will be contacted.