Administrative Assistant HR

To provide administrative support that enables the efficient running of the HR Department.

PRINCIPAL ACCOUNTABILITES:
•Maintains an excellent Bring-Forward (BF) system that ensures proper follow up and completion of items that are assigned.
•Sorts, distributes and dispatches.
•Answers telephone enquiries from customers, attends to visitors and assists other staff in the organisation with their enquiries.
•Operate a range of office machines such as photocopiers, computers and faxes.
•Prepares vouchers, staff letters, reports and minutes from meetings.
•Orders stationery and supplies for the department.
•Maintains a proper filing system of relevant documents.
•Assists with arrangements for in-house and external events.
•Performs any other related duties which may be requested.

JOB SPECIFICATIONS:
QUALIFICATION/EDUCATION AND EXPERIENCE:
•Five (5) GCE/CXC/CSEC Ordinary level passes including Mathematics and English Language.
•Two years’ experience in an Administrative position.

KNOWLEDGE, SKILLS AND ABILITIES:
•Proficiency in Microsoft Office Suite.
•Must be organized, self-confident/motivated, goal-oriented, persistent and committed, able to cope well in stress-related environments and possess computer literacy skills.
•Excellent written and oral communication, public relations and interpersonal skills.
•Ability to reconcile reports and draft simple formal correspondence.
•Good judgment and decision-making skills.
•Organized, meticulous and detail oriented.
•Ability to work well under pressure and handle projects simultaneously.
•Good communication and interpersonal skills.
•Ability to work well with others (team player).
•Demonstrate initiative.