responsible for providing administrative support to the Finance Department. Duties include general clerical, reception, and project-based work. The incumbent will report directly to the Financial Controller.

JOB SUMMARY

The Administrative Assistant will be responsible for providing administrative support to the Finance Department. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.

MAIN RESPONSIBILITIES

• Responsible for liaising with brokers and suppliers to ensure shipments and supporting documents are received and processed timely
• Responsible for administering, disbursing and maintaining petty cash impress system.
• Responsible for filing and maintaining proper accounting records such as source documents, customer and supplier records.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing.
• Assist with coordinating and scheduling meetings and training.
• Responsible for recording and preparing minutes at departmental meetings.
• Responsible for updating time-keeping records and reconciling to leave forms
• Provide relief of front desk duties
• Understand the HSE Key Performance Indicators assigned and make all efforts to meet the objectives
• Any other related duties assigned from time to time.

REQUIREMENTS

• Five (5) CXC passes inclusive of English Language and Mathematics
• Associate’s degree in business management
• Two years’ experience in a similar capacity

 KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of MS Office Suite and telephone protocol
• Professional verbal, written and listening communication skills
• Excellent interpersonal skills
• Pleasant and confident tone of voice
• Ability and willingness to learn and apply new technologies quickly
• Ability to work with minimal supervision and exercise commensurate levels of initiatives and judgement