Administrative Assistant (Feb 2024)

The incumbent will be required to coordinate the administrative functions and provide support to the Department.

                                                                                      VACANCY
 
Bryden pi Ltd, one of the leading channel-focused distributors of Consumer, Health and Personal Care products in Trinidad and Tobago is on the lookout for the ideal candidate to join our unique family in the position of ADMINISTRATIVE ASSISTANT within our Consumer Division (Personal Care).
 
If you are interested in joining an organization where, “We are happy people, committed to enhancing lives with a spirit to serve and exceed expectations”, then we look forward to receiving your application.

The incumbent will be required to coordinate the administrative functions and provide support to the Department.

Some Main Responsibilities:

• Perform word processing functions for the Department, which includes the formatting and dispatching of all the department’s official documents and correspondence.
• Document coordination for the Team as required, including maintenance of an effective filing system both hard and soft copies; opening, attending to and dispatching of mail; receiving and dispatching of facsimile messages.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Order and management of stationary supplies.
• Order of merchandising tools –gloves, sanitizers, dusters etc.
• Update Division price lists, customer order templates on a monthly basis.
• Review and update customer listings with discontinued and new products.
• Take minutes of meeting and disseminate to respective participants.
• Maintenance of Vacation and Leave schedules information including timely submission of all leave forms to HR on timely basis.
• Prepare Purchase Orders, Pro-forma invoices and payments for the Personal Care Division.
• Assist SM with processing of customer rebates with insertion of item nos. and prices for discontinued items.
• Distribute and reconcile petty cash for the Personal Care Division.
• To validate promoters weekly payroll worksheets correspond to approved monthly Promoter schedule.
• Assist the BUM and SM with confidential administrative support including scheduling of agenda and appointments and resolution of customer requests as necessary.
• Perform other duties that may be required to enhance the operations of the Company.

 Qualification, Experience and Requirement:

• A minimum of an Associate’s degree or  equivalent
• Completion of the Administrative Professional Secretary’s course or other similar qualification
• A minimum of two (2) years in a similar capacity
• Or relevant combination of training and experience
• A valid Police Certificate of Good Character

 Key Competencies:

• Strong time management skills
• Strong interpersonal skills with the ability to work with staff at all levels
• Team player

Our offer:  

• A flexible working environment that allows you to be innovative
• A team that values people.

 
If this sound like the place for you and you believe you have what it takes to excel, please send your resume.
 
Kindly note that only suitable candidates will be contacted.