Administration and Accounting Manager

The AAS is responsible for ensuring that the operations of the company and its associated companies, both administrative and financial/accounting, are carried out efficiently and effectively

Job Summary

The AAS is responsible for ensuring that the operations of the company and its associated companies, both administrative and financial/accounting, are carried out efficiently and effectively, in accordance with the guidelines and standards approved by the company, as well as legal, statutory and other compliance requirements.

Job Responsibilities

General Operations:

• Reports to the Executive Chairman on all matters and obtains his approval before committing the entity to any transaction.
• Ensures that all records and archives, hard-copy, and electronic systems are maintained to facilitate confidentiality, easy retrieval and safe-keeping in keeping with the company’s business, legal and statutory requirements.
• Ensures accurate and timely compliance with tax laws, VAT, NIS, PAYE and any other legal and statutory obligations.
• Consistently acts within approved authority limits and adheres to established approval hierarchies, ensuring any breaches or non-compliance are reported promptly to the Executive Chairman.

Administration:

• Provides overall supervision of the team and its activities to ensure accurate, timely and efficient execution of duties in keeping with policies and guidelines.
• Provides solutions to enhance effective operations.
• Develops and enforces administrative policies and procedures.
• Fosters a culture of collaboration, best practice and high performance.
• Ensures the availability and proper use of office supplies and equipment.
• Ensures that all statutory, tax and other filings are submitted on time.
• Manages schedules, meetings, and communications within the organisation.
• Schedules all Board meetings and ensures that board packages, agendas and minutes are completed accurately and distributed on time.
• Provides administrative and logistical support for all meetings with stakeholders.
• Facilitates the maintenance of complete Human Resource records and enables on-time escalation of Human Resource challenges.

Financial Oversight and Accounting:

• Contributes to, monitors and ensures the accurate and timely completion of all financial statements, budgets, and forecasts in accordance with approved schedules.
• Provides oversight of all accounting activities in company  and associated companies to ensure they are undertaken in accordance with proper accounting standards and agreed timelines.
• Ensures accurate and timely processing of financial transactions and reports.
• Works closely with Auditors to meet reporting deadlines.

Personal Attributes

• Be of sound character.
• Impeccable track record of integrity, transparency and accountability.
• Emotionally intelligent and resilient, able to navigate a dynamic environment while maintaining composure and exhibiting sound judgment.
• Exceptionally organised and detail-oriented.
• Team player who is prepared to prioritise group over individual success.
• Maintains confidentiality and exercises discretion in all aspects of work.

Job Requirements

• Bachelor’s Degree in Business Administration or its equivalent.
• ACCA Level 2 or equivalent professional accounting certification.
• Advanced proficiency in Microsoft Office Suite, with particular emphasis on MS Excel.
• Minimum of seven (7) years’ experience in a similar role.
• Any equivalent combination of qualifications and relevant experience.
• Proficiency in accounting software and databases.

Knowledge, Skills and Abilities

• Excellent interpersonal and communication skills (written and verbal).
• Strong leadership competencies, team building and coaching skills with the ability to effectively delegate.
• Excellent analytical to interpret financial data and make informed