Accounts Supervisor

Accounts Supervisor

Duties and Responsibilities:

• Meet accounts receivable operational and financial standards by contributing information to strategic plans and reviews; resolving problems; identifying system improvements providing annual accounts receivable budget information and reports; monitoring expenditures; identifying variances and implementing corrective actions.
• Prepare weekly reports to Managing Director and Accounts Manager on outstanding accounts receivables.
• Co-ordinate with Events Department regarding collection of payments due.
• Provide statements or certified copies of invoices as needed and address customer queries with respect to invoices.
• Prepare bank reconciliations.
• Oversee daily transactions, including accounts payable/receivables and general ledger.
• Log and process payment information and post in Opera to facilitate daily deposits of all AR receipts.
• Conduct reference checks on clients requesting credit facilities and create new records for approved clients.
• Process monthly and fortnightly payrolls.
• Prepare routine monthly financial reports.
• Manage Void and Discount Reports on a daily basis.
• Manage charge tips report and process with monthly payroll.
• Generate reports on booking engines.
• Manage STR system online and input data on a daily basis.
• Check and authorize Purchase Orders from Purchasing Officer.
• Cross check receivings from Purchasing Officer.
• Cross check inventory transfers and adjustments from Inventory clerk.
• Manage booking engines along with Events Manager.
• Update and manage travel agent commissions.
• Perform routine Housekeeping on Opera System.
• Issue cash from petty cash float to relevant departments authorised by the relevant department managers and in accordance with pre-established procedure.
• Assist with weekly spot checks of cash floats, restaurants’ stock, warehouse, butchery, lobby shop.
• Assist with end of month stock taking activities.
• Oversee ordering stationery and office furniture/equipment as required. Research competitive price quotations and obtain three (3) comparative quotes.
• Issue Micros Cards.
• Rotate server backup tapes.
• Manage Micropay software/hardware. Perform routine troubleshooting and liaise with service provider when necessary for required repairs.
• Act as point person for maintenance of office equipment and coordinate repairs with service providers as needed, including replacement of toners in printers and copiers.
• Assist in the orientation and training of employees to ensure that all staff has a complete understanding of the Company’s policies.
• When required assist with conducting employee performance appraisals.
• VAT preparation and Statutory payments.
• Assist with the timely maintenance/updating of the department’s SOPs.
• Maintain required records, reports, and files in an organised manner.
• Represent the Accounts department in meetings or in the absence of the Accounts Manager.
• Provide oversight to the Accounting Department, including Payroll, Procurement, Warehousing, Administration, and related functions.
• Ensure compliance with standards and Company policies.
• Lead assigned projects as requested.
• Perform any other duties as required by the Accounts Manager.