Accounts Receivables Clerk

DFL IMPORTERS AND DISTRIBUTORS LIMITED

JOB DESCRIPTION

1. JOB TITLE:                                    Accounts Receivables Clerk
2. DEPARTMENT:                               Accounts

1. REPORTING TO:                            Junior Accountant
2. CO-ORDINATING                          Internal

4.               STAFF REPORTING:                     Nil

RELATIONSHIPS:                          Finance / Accounts Area Sales Managers Sales Representatives Inventory and Logistics

External Customers

6.             SCOPE OF THE JOB:

Under the supervision of the senior accountant, to assist with the effective and efficient operation of the department. The duties include provide financial and administrative support in ensuring and efficient, timely, and accurate system of collecting monies owed to the Company and to assist with the preparation of DFL Importers and Distributors Limited financials on an ongoing basis to meet The 10^th working day completion timeline.

7.          KEY RESPONSIBILITIES AND DUTIES

7.1          To assist with the collection of accounts receivable with a key emphasis on preventing delinquent and overdue amounts, with the objective of maintaining the approved credit term.

7.2          Communicate regularly (telephone, e-mail, client visit) with Sales Representatives and customers on the status of accounts and secure payment for outstanding amounts timely, emphasizing the past due invoices daily.

7.3          Ensure timely updates of customers’ accounts with payments, credit notes, returns, and other adjustments daily.

7.4          Send weekly, fortnightly, and monthly statements of accounts to customers.

7.5          Assist with the preparation of Weekly Collection Projections and Sales reports for Sales Representatives.

7.6          Assist in the creation of new customer’s account and conducting credit checks on existing and potential customers who seek a credit account.

7.7          Ensure the customer’s request /(s) for copied invoices, statements, and banking details are supplied.

7.8          Preparation of the daily Account Receivables bank lodgements for courier pick up by 9:30 am daily.

7.9          Assists with the Reconciliation of DFL AR sub-ledger to GL on a weekly

/monthly basis.

7.10       Assist with the preparation of Journals, Customer reconciliation, and updates to Acumatica for DFL.

7.11       To check off the route sale van on a daily basis.

7.12       Prepare Audit Schedules assigned monthly.

7.13       To perform approval of Sales Orders.

7.14       To perform any other duties assigned in order to complete the Financials statements.

8.         STANDARDS

8.1          Maintain an average aged receivable of at least 30 days.

8.2          Monthly accounts receivables report detailing account status and approaches to resolve same.

8.3          To assist with consistent communication with sales reps and customers in mitigating amounts to over 30 days.

8.4          Maintaining a positive customer relationship that fosters growth and stability.

8.5          Be courteous, professional, and punctual at ALL times.

8.6          Quality – demonstrate accuracy and neatness at ALL times.

8.7          Teamwork – exhibit objectivity and openness to achieve targets while contributing to a positive team spirit.

8.8          Customer service – understand and demonstrate a commitment to customer service at all times.

8.9          Compliance – maintain established operating procedures to minimize financial risks and other exposures.

9.         AUTHORITY

NIL

10.         JOB REQUIREMENTS

10.1       Educational Requirements:

CAT, AAT, or ACCA level I or Bachelor’s Degree in accounting or related Field.

10.2       Skills:

• Computer literate.
• Data entry proficiency.
• Attention to detail.
• Organizational Skills.
• Interpersonal Skills.
• Basic Mathematical skills.
• Problem Solving Skills.
• Negotiation Skills.
• Time Management.
• Critical Thinking Skills

10.3   Specific Knowledge  General Accounting Principles