Accounts Receivables Clerk

Accounts Receivables Clerk

DECASSERES FARM LIMITED

Telephone: 876 901 9202 / 876 923 6429

DFL IMPORTERS AND DISTRIBUTORS LIMITED

JOB DESCRIPTION

1.         JOB TITLE:                                      Accounts Receivables Clerk

2.         DEPARTMENT:                               Accounts

3.         REPORTING TO:                            Senior Accountant

4.         STAFF REPORTING:                     Nil

5.         CO-ORDINATING                          Internal

            RELATIONSHIPS:                          Finance / Accounts

                                                                                          Area Sales Managers

Sales Representatives

Inventory and Logistics

                                                                                          External

                                                                        Customers                  

6.       SCOPE OF THE JOB:

            Under the supervision of the senior accountant, to assist with the effective and   

            efficient operation of the department. The duties include provide financial and

            administrative support in ensuring and efficient, timely, and accurate system of

            collecting monies owed to the Company and to assist with the preparation of

            DFL Importers and Distributors Limited financials on an ongoing basis to meet

            The 10^th working day completion timeline.

1. 7.      KEY RESPONSIBILITIES AND DUTIES

7.1          To assist with the collection of accounts receivable with a key emphasis on preventing delinquent and overdue amounts, with the objective of maintaining the approved credit term.

7.2          Communicate regularly (telephone, e-mail, client visit) with Sales Representatives and customers on the status of accounts and secure payment for outstanding amounts timely, emphasizing the past due invoices daily.

7.3          Ensure timely updates of customers’ accounts with payments, credit notes, returns, and other adjustments daily.

7.4          Send weekly, fortnightly, and monthly statements of accounts to customers.

7.5          Assist with the preparation of Weekly Collection Projections and Sales reports for Sales Representatives.

7.6          Assist in conducting credit checks on existing and potential customers who seek a credit account.

7.7          Ensure the customer’s request /(s) for copied invoices, statements, and banking details are supplied.

7.8          Preparation of the daily Account Receivables bank lodgements for courier pick up by 9:30 am daily.

7.9          Assists with the Reconciliation of DFL AR sub-ledger to GL on a weekly /monthly basis.

7.10       Assist with the preparation of Journals, Customer reconciliation, and updates to Acumatica for DFL.

7.11       Prepare Audit Schedules assigned monthly.

7.12       To perform any other duties assigned in order to complete the Financials statements.

8.     STANDARDS

8.1          Maintain an average aged receivable of at least 30 days.

8.2          Monthly accounts receivables report detailing account status and approaches to resolve same.

8.3          To assist with consistent communication with sales reps and customers in mitigating amounts to over 30 days.

8.4          Maintaining a positive customer relationship that fosters growth and stability.

8.5          Be courteous, professional, and punctual at ALL times.

8.6          Quality – demonstrate accuracy and neatness at ALL times.

8.7          Teamwork – exhibit objectivity and openness to achieve targets while contributing to a positive team spirit.

8.8          Customer service – understand and demonstrate a commitment to customer service at all times.

8.9          Compliance – maintain established operating procedures to minimize financial risks and other exposures.

 9.     AUTHORITY

           NIL

10.     JOB REQUIREMENTS

       10.1    Educational Requirements:                

                  CAT, AAT, or ACCA level I or Bachelor’s Degree in accounting or related

                  Field.

        10.2    Skills:          

• Computer literate.
• Data entry proficiency.
• Attention to detail.
• Organizational Skills.
• Interpersonal Skills.
• Basic Mathematical skills.
• Problem Solving Skills.
• Negotiation Skills.
• Time Management.
• Critical Thinking Skills

      10.3  Specific Knowledge   General Accounting Principles

      10.4  Experience:           Three (3) years of working experience in a similar capacity

      10.5 Hours of Work:     Mondays through Fridays from 8:00 a.m. to 5:00 p.m., required to work extra hours and/or on weekends to complete projects and/or assignments within the prescribed deadlines.    

    11.   Work Environment:      Mainly office environment.

    12.    Physical Demand:          Light

   13.    ASSIGNED AUDIT SCHEDULES (Due date by the 5^th of each month)

Confidentiality of Information

All employees shall maintain the confidentiality of all information which such employee shall receive during the course of his/her employment. An employee shall disclose to his/her supervisor all information received, from whatever source, which may relate. Adversely or otherwise, to the discussions with anyone not employed by DFL IMPORTERS regarding the Company’s business or assets, including former employees, regarding our customers and/or current business activities are considered unethical and a breach of confidentiality. Any such breach shall be grounds for immediate discipline and/or dismissal and may subject the offender to legal liability.

DFL IMPORTERS AND DISTRIBUTORS LIMITED

BEHAVIOURAL/COMPETENCY FACTORS

As job tasks change, the Financial Controller may also add factors that are not on the list.