Accounts Receivable/Admin Assistant

We are seeking a detail-oriented Accounts Receivable/Administrative Assistant to support our Accounts Department. The role involves following up on customer receivables, maintaining accurate records, posting payments and invoices, and assisting with routine administrative tasks.

Job Title: Admin / Accounts Receivable (AR) Assistant

Location: Mandeville

Reports to: Finance Manger

Position Overview:

We are seeking a detail-oriented Admin / AR Assistant to support our Accounts Department. The role involves following up on customer receivables, maintaining accurate records, posting payments and invoices, and assisting with routine administrative tasks.

Key Responsibilities:

• Perform Accounting administrative tasks required by management.
• Follow up with customers on outstanding receivables.
• Separate Invoices for the commission reports and file once the reports are complete.
• File, scan and upload credit customer invoices.
• File, scan and upload purchases invoice and attach the payments with the advisories, where applicable.
• Data Entry – post daily payment receipts, supplier Invoices, etc.
• Generate weekly Accounts Receivables reports and update Smartsheet for tracking and follow up.

Knowledge, Skills & Abilities

• Associate Degree in Business Administration, Management,  Accounting or equivalent qualifications majoring in Accounting
• At least two years’ experience in a similar Receivables role.
• Advanced knowledge or MS Office, particularly Microsoft Excel.
• Working knowledge of the Odoo Accounting software is a strong asset.
• Effective communication and interpersonal skills Strong administrative and problem-solving skills
• Excellent analytical and numerical skills

Schedule: Monday–Friday, 8:00am–5:00pm (office-based)