Accounts Payables Officer

The Accounts Payable Officer is responsible for processing and preparing vouchers for the payment of bills and/or invoices received from suppliers for the provision of goods and services; processing claims from staff and ensuring that a records management system is in place.

DUTIES & RESPONSIBILITIES:

• Checks supplier invoices for accuracy.
• Inputs and codes invoices to the correct cost center by analyzing invoices/expense reports.
• Matches purchase orders to invoices and enters invoices into financial software.
• Verifies vendor accounts by reconciling monthly supplier statements.
• Pays vendors by monitoring discount opportunities, scheduling and preparing checks, resolving purchase orders, contract, invoice or payment discrepancies and documentation, ensuring credit is received for outstanding items not received.
• Supports the month-end process by providing supporting documentation for month end journals.
• Serves as first point of contact with Suppliers querying payments of invoices.
• Participates in the achievement of accounting and organization mission by completing related results as needed.
• Performs other duties for the Finance Department as requested.
• Apply credits and payments entered to the applicable invoices.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Ensuring current and previous years Accounts Payable files are in a neat and tidy order and are stored properly.
• Ensuring all EFT’s are processed properly and deposited by the scheduled date.
• Enter and apply credit card payments.