Accounts Payable Clerk

The Accounts Payables Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records and invoices for the Company's various clients and vendors, under the supervision of the Accountant manage the full accounts payable cycle.

The Accounts Payables Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records and invoices for the Company's various clients and vendors, under the supervision of the Accountant manage the full accounts payable cycle. This is a service-oriented position and will require a positive attitude reflective of a team-oriented approach as an essential part of their function. All duties and responsibilities are essential functions and requirements, and are subject to modification as the business grows.
The responsibilities of the Accounts Payable Clerk include matching, batching, coding and entering invoices and credit notes in the computerised accounting software (Peachtree), resolving Accounts Payable (A/P) issues, preparing and processing expense reports, preparing reconciliations including and reconciling sub-ledger to General Ledger (G/L) and to supplier statements, and processing cheques.

Employment Type: Permanent
Location: Port-of-Spain
Salary: $5,500 per month

Duties and responsibilities:
• Complying with and adhering to all company policies, procedures and guidance communications;
• Maintain proper storage of invoices, checks, and other documents by
organizing, logging, scanning, and filing them;
• Managing weekly cheques and recording all cheques into computerized software program (Peachtree);
• Preparing vendor payments (Cheques and wire transfers) and listing all vendor cheques in a log tracking book;
• Reconciling suppliers’ sub-ledger to the General Ledger
• Provide customer service to internal and external customers;
• Validate, record and dispatch cheques, including expediting special handling;
• Handle administrative tasks for the Accounts Payable/Finance Department;
• Processing daily Accounts Payable statements/reports;
• Receiving and verifying invoices and requisitions for goods and services;
• Enter invoices for payment in the accounting system;
• Processing backup reports after data entry;
• Performing monthly and as -requested reconciliations between suppliers’ sub-ledger and suppliers’ statements.
• Preparing Computer/Electronic Funds Transfer (EFT) cheques as and when required;
• Verifying coding and obtaining authorised signatures for specific forms and records;
• Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically;
• Management and custodial responsibility of the Company’s petty cash;
• Recording administrative and office expenses in computerized programs (Peachtree);
• Perform daily processes and controls correctly and punctually, ensuring company policies are followed. This includes verifying that transactions comply with financial policies and procedures established by the Company;
• Provide support for company events;
• Upholding professionalism by providing courteous customer service to co-workers, visitors, clients, and vendors;
• Facilitate internal and external audits as needed;
• Perform special projects as assigned;
• Provide lunch and break relief to the Receptionist as rostered; and
• Performing other duties as assigned including but not limited to Relief Receptionist duties.
• Employee will be required to respond to any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or issue assignments.

Qualifications, Experience and Social Skills:
• Two (2) or more years Accounts Payable experience required;
• Associate degree in finance or accounting, CAT certification or ACCA Level 1 or pursuing an accounting qualification;
• An equivalent combination of education and/or experience will be considered;
• General understanding of accounting practices and principles;
• Experience with automated accounting programs and systems;
• Must possess good hand writing skills;
• Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook);
• Working knowledge of Accounting Software such as Peachtree would be an asset;
• Must possess proficient ability to communicate in English in oral and written format;
• Ability to apply discretion and handle confidential material;
• Ability to maintain a high level of accuracy in preparing and entering financial data;
• Ability to effectively apply analytical and problem-solving skills;
• Excellent time management skills with the ability to multitask, prioritize, and meet deadlines.

Ref: AB
APPLICANT NOTE: We appreciate the interest of all applicants however, only candidates being screened will be contacted. Thank you for considering this opportunity with us.