Accounts Payable Clerk

The Accounts Payable Clerk ensures accuracy in accounting records, compliance with internal controls, and provides support for month-end closing and reporting.

Job Summary

The Accounts Payable Clerk is responsible for processing vendor invoices, payments, and reconciliations in line with company policies and deadlines. This role ensures accuracy in accounting records, compliance with internal controls, and provides support for month-end closing and reporting. The position requires strong attention to detail, effective communication skills, and the ability to work efficiently in a fast-paced environment.

Job Description

• Process and prepare payments via cheques, ACH transfers, and wire transfers in accordance with company policies and deadlines.

• Perform accurate data entry of invoices into the accounting system, ensuring compliance with three-way matching principles (PO, GRN, and invoice).

• Communicate with internal departments and external vendors to obtain required documents, clear outstanding items, and maintain the advance payment schedule.

• Conduct timely vendor reconciliations and resolve discrepancies in a professional and efficient manner.

• Assist with the preparation of monthly expense schedules and support month-end closing activities.

• Maintain accurate filing and records of invoices, payments, and vendor communications for audit readiness.

• Support the Accounts Payable Supervisor in cash flow planning and reporting tasks.

• Adhere to company internal controls and ensure compliance with accounting policies and procedures.