Accounts Payable Assistant

Our client in the Port-of-Spain area is a Temporary Accounts Payable Assistant!

• Employment type: 1-year contract.
• Salary: $12,000 (based on the candidate's qualifications and experience). Applicants must have the relevant experience and qualifications.
• Working Hours: Monday to Friday

Job Summary: Responsible for the day-to-day activities related to the processing of invoices and support of accounts payable function of the company.

 Responsibilities:

• Logging receipt of invoices from vendors.

• Work through the accounts payable dedicated inbox to organize invoices into different cost types (External, Internal, Intercompany).

• Entering invoices into SAP and matching against existing Purchase Orders.

• Methodically and systematically loading documents into the company's in-house invoice forum tool.

 • Managing the workflow for received invoices through the forum. Assign staff of appropriate seniority and departments as approvers for invoices.

• Providing detailed follow-up to Senior management on the status of invoices in the accounts payable cycle not yet approved. Following up with approvers where necessary.

• Responding to vendor queries e.g., Statement reconciliations / Update on payments status’ / Assistance with rejected invoices

• Assisting with expediting payments through the accounts payable cycle.

• Preparation, entry, and filing of bank journals.

• Liaising with Treasury to organise the priority of expedited payments.

• Posting of invoices for which there is no associated purchase order (e.g. utilities and rent).

• Posting of other transactions for which there is no associated purchase order (e.g. petty cash, employee expenses and per diems).

• Posting of intercompany invoices.

• Helping put together and maintain audit supports.

• Ad-hoc support to other departments within finance function. 

Requirments:

Degree in Accounting or Business Administration-An ACCA qualification would be considered an asset for this role

• Minimum 3 years of relevant experience working in a finance department.

• Must have experience working with SAP and Microsoft office tools.

• Strong analytical skills

• Extremely strong attention to process and detail

• Should be able to work independently.

• Ability to work with and communicate results and interpretations to a multi-disciplinary team. 

Disclaimer: Only applicants who meet the required qualifications and experience will be considered for this position. Thank you for your understanding.

Job Ref: RS