Accounts Clerk

Responsible for processing Union staff salaries and allowances, managing cheque and cash transactions, maintaining accurate financial records and filing systems, and providing general administrative support to ensure smooth Union operations.

Employment type: Permanent 

Working hours: 9am - 5pm

Location: Port of Spain

Salary range: $7,000.00 - $7,500.00

Job Summary

Responsible for processing Union staff salaries and allowances, managing cheque and cash transactions, maintaining accurate financial records and filing systems, and providing general administrative support to ensure smooth Union operations.

Job Responsibilities 

1. Organize daily banking by preparing bank deposit books, monies etc.
2. Prepare petty cash vouchers, issue petty cash and allowances and prepare cheques.
3. Write up allowances vouchers and prepare creditors’ listing.
4. Prepare monthly statutory deductions such as N.I.S, Heath Surcharge, PAYE and other remittances.
5. Verify and calculate Staff Payroll Data.
6. Prepare and distribute TD4 Slips.
7. Update ledgers such as debtor’s files, day-books etc, and key in data to computerized system.
8. Receive Union Dues over the counter and issues receipts.
9. Handle queries relating to Accounts Department.
10. Process applications for rental of the Union Hall, Chairs, Tables and other accessories.
11. Coordinate travel arrangements for Union Delegates attending overseas Conference, Seminars etc.
12. Conduct sale of Union paraphernalia such as “T” Shirts, etc.
13. Prepare final accounts and submit for ratification.
14. Prepare financial reports to the Executive Board on monthly basis.
15. Receive cash and cheques for and on behalf of the Union.
16. Write up and balance disbursement book (cheque register).
17. Calculate, write-up and balance wages and salaries for all weekly and monthly paid union employees.
18. Receive mails, answer telephone and record messages when necessary.
19. Perform other related duties as required by job function.

• Must be able to work in a fast-paced environment and adapt to changing environments and changing priorities
• Ability to prioritise and meet strict deadlines
• Must be accurate and detail oriented
• Accurate numeracy skills
• Good time management skills
• Must possess excellent organisational, communication and interpersonal skills
• Ability to observe and maintain confidentiality in the performance of duties
• Must be flexible, honest and reliable
• Must be pro-active, highly motivated, with great enthusiasm and proven team player