Accounts Clerk

The incumbent will be responsible for the review, reconciliation and processing of financial records, documentation and transactions.

JOB SUMMARY

The incumbent will be responsible for the review, reconciliation and processing of financial records, documentation and transactions. They will also assist with monitoring of financial controls to ensure Inventory records and balances are accurate and updated.

JOB DUTIES

• Reconcile financial records of goods received against supplier invoices and purchase orders to verify accuracy of quantities ordered and agreed pricing for shipments received and invoiced. Escalate any discrepancies.
• Process Goods Received Notes (GRNs) for Warehouse and Staff Shop to record goods physically received from suppliers and ensure the ERP system is accurately updated within expected timeframes.
• Review financial records and other relevant documentation related to foreign shipments and ensure the ERP system costing inputs by Customs Department are accurate and approved prior to posting in the system.
• Input relevant financial data into the Container Tracker to reflect shipments received and processed in the system.
• Ensure all financial records relating to short-shipments and non-conforming inventory (damages, poor quality) are identified and financially adjusted in the ERP system.
• Ensure all financial records and related documentation are prepared accurately and within expected timeframes for insurance and/or supplier claims submission.  
• Review and process inter-warehouse and supply chain transfers between warehouses  
• Review and process adjustment requests for product specials, free offers and banded items transfers, cost change, disposals, etc.
• Monitor and process supplier credits in the ERP system, accurately and within expected timeframes.
• Generate reconciliation reports for supplier statements with Accounts Payables and report and resolve any discrepancies. Escalate to management as required.
• Assist with reporting and reconciliation of inventory counts by External/Independent Auditors and assist with investigations and corrective actions.  

QUALIFICATIONS/ EDUCATION AND EXPERIENCE

• Tertiary qualifications in Accounting and/or ACCA Level 1, minimum2-3 years’ working experience in Accounting
• Experience in working with an ERP Software related to costings, inventory / financial transactions, and the General Ledger. 

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in Microsoft Office
• Excellent numerical and analytical skills
• Excellent communication and interpersonal skills
• Ability to work efficiently with minimal supervision