Accounts Assistant (Temporary)

Accounts Clerk

Main Purpose of Job: The imcumbent will be responsible for reviewing, processing and accurately posting vendor invoices into the accounting system and ensuring that proper authorization and supporting documentation have been obtained for the processing of payments. He/she will ensure that financial data is collected, analysed, and accounts payable documentation is collated and processed in a confidential and timely manner to ensure the prompt and accurate processing of disbursements to vendors.

Duties & Responsibilities:

• Performs all accounting, cost allocation and administrative duties related to the efficient maintenance and processing of accounts payable transactions in accordance with the Group’s policy, accounting best practices as well as adhering to all standard operating procedures.
• Processes payments via the Group’s online banking platforms and prepare cheques as required.
• Ensures final payments are submitted for payment to authorized parties and follow-through on all payments, efficiently addressing queries as required.
• Reviews the error log to ensure that supplier remittance advices are generated and emailed daily.
• Ensures that all supporting documentation are properly maintained and filed for ease of retrieval.
• Reviews and processes all travel and credit card expenses statements in compliance with the Group’s standards and policies.
• Reconciles unpaid supplier balances and request statements from key suppliers to confirm outstanding amounts.
• Assist in the preparation of financial schedules and reconciliations.
• Processes and maintain appropriate standard and journal entries, accruals and prepaid schedules where necessary.
• Prepares ad-hoc reports relating account payables as required.
• Provides payment information and assistance to inquiries by suppliers and employees.
• Performs other duties and projects as assigned.
• Complies with all other Group Policies and Procedures.