Accounting and Administrative Manager

The person is responsible for ensuring that the operations of the company and its associated companies, particularly administrative and financial/accounting, are carried out efficiently and effectively

Job Summary

This person is responsible for ensuring that the operations of the company and its associated companies, particularly administrative and financial/accounting, are carried out efficiently and effectively, in accordance with the guidelines and standards approved by the company, as well as legal, statutory, and other compliance requirements. The person is also responsible for the oversight of the employees to ensure that their performance fulfills their roles and ensures that the team successfully accomplishes this in a collaborative way.

Job Responsibilities

• Reports to the Executive Chairman on all matters and obtains his approval before committing the entity to any transaction.
• Ensures that all records and archives, hard-copy and electronic, are carefully maintained to facilitate business transactions, confidentiality, easy retrieval, and safe-keeping in keeping with the company’s business, legal, and statutory requirements.
• Ensures accurate and timely compliance with tax laws, VAT, NIS, PAYE, and any other legal and statutory obligations.
• Consistently acts within approved authority limits and adheres to established approval hierarchies, ensuring any breaches or non-compliance are reported promptly to the Executive Chairman.
• Provides overall supervision of the team and its activities to ensure accurate, timely, and efficient execution of duties in keeping with policies and guidelines.
• Provides approved solutions to enhance effective operations and high-quality output.
• Develops and enforces administrative policies and procedures.
• Fosters a culture of collaboration, best practice and high performance.
• Ensures the availability and proper use of office supplies and equipment.
• Ensures that all statutory, tax and other filings are submitted on time.
• Manages schedules, meetings, and communications within the organisation.
• Schedules all Board meetings and ensures that Board packages, agendas and minutes are completed accurately and distributed on time.
• Provides administrative and logistical support for all meetings with stakeholders.
• Facilitates the maintenance of complete Human Resource records and enables on-time escalation of Human Resource challenges.
• Contributes to, monitors and ensures the accurate and timely completion of all financial statements, budgets, and forecasts and other reports.
• Provides oversight of all accounting activities in the company and associated companies to ensure they are undertaken in accordance with proper accounting standards and agreed timelines.
• Ensures accurate and timely processing of financial transactions and reports.
• Works closely with Auditors to meet reporting deadlines.

Job Requirements

• At least five (5) years of experience in an equivalent middle management role.
• Bachelor’s Degree in Business Administration or its equivalent.
• ACCA Level 2 or equivalent professional accounting certification.
• Advanced proficiency in Microsoft Office Suite, with particular emphasis on MS Excel.
• Minimum of seven (7) years’ experience in a similar role.
• Any equivalent combination of qualifications and relevant experience.
• Proficiency in accounting software and databases.

Knowledge, Skills, And Abilities

• Excellent interpersonal and communication skills (written and verbal).
• Strong leadership competencies, team building and coaching skills with the ability to effectively delegate.
• Excellent analytical to interpret financial data and make informed decisions.
• Ability to multitask and manage competing priorities.