Accounting Officer

The accounting Officer is responsible for Accounts Receivables, Payables and Financial Reconciliation. They ensure accuracy in financial records, process payments, and collaborate with various internal and external stakeholders.

Title of Job:                        Accounting Officer

Reports To:                         Administrative and Accounting Manager

Supervises:                         Indirect Supervision – Sales and Customer Service Representative

Works Closely With:         Account Executives/Customer Service

Major Areas of Responsibility

• Accounts Receivables and Payables
• Verify the accuracy of invoices and accounting records.
• Prepare and update raw material and product costings
• Prepare Inventory Updates
• Process clearance charges
• Any other duties as assigned

Specific Responsibilities of the Job:

ACCOUNTS

• Receive, Reconcile and Post daily collections to Accounting Software
• Prepare lodgements
• Prepare payroll supporting documents
• Post all expense invoices
• Check and process all accounts payable invoices, reconcile against actual purchase orders, post and prepare payments;
• Monitor A/R Aging summary
• Provide Credit Control checks for customers
• Check cash and credit invoices for accuracy
• Do costing of both raw materials and finished products
• Prepare product costing sheet for all inventory items and submit for approval and price adjustment
• Update and Issue approved price Listing
• Prepare supplier reconciliation for all major suppliers
• Prepare clearance charges in a timely manner
• Prepare all pre-payments
• Follow up on detention deposits and refunds;
• Monitor bank and credit card accounts; ensure limits are not exceeded and that lodgements are posted accurately, examine for fraudulent activity.
• Purchase US$ requirements as per directive of Senior Accounting Officer or Administrative and Accounting Manager
• Write receipts for cash payments
• Maintain and file relevant department documents
• Provide dotted line guidance to Sales & Customer Service Representatives
• Prepare periodic renewals eg. vehicle documents and TCC

INVENTORY

• Generate biweekly inventory variance reports and average usage reports
• Conduct Stock Counts – Quarterly and Annually

JOB SPECIFICATIONS

QUALIFICATION AND EXPERIENCE REQUIRED:

• ACCA Diploma in Accounting or its equivalent 
• Two (2) years experience in a similar environment.  

SPECIFIC SKILLS AND COMPETENCES REQUIRED:

• Sound knowledge of internal controls and best practices,
• Good inter-personal skills and ability to work well in teams.
• Required to be able to perform multiple tasks;
• Good oral and written communication skills
• Being able to perform tasks with a sense of urgency

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• Periodic exposure to dust, noise and irritating fumes;
• Required to move and lift objects up to 30 lbs
• Required as is necessary, to wear personal protective equipment (PPE) inclusive of, but not limited to, safety shoes (steel toe), respirators, hard hats, goggles, face shields, ear muffs/plugs, gloves, aprons, lab-coats.