Accounting Clerk

The Accounting Clerk is responsible for executing major administrative accounting functions such as accounting payables and receivables, as well as, cashiering duties. In so doing, it services external customers (suppliers and stakeholders).

ACCOUNTING CLERK

PORT MARIA VOCATIONAL TRAINING CENTRE

PORT MARIA P.O.

ST. MARY

The Accounting Clerk is responsible for executing major administrative accounting functions such as accounting payables and receivables, as well as, cashiering duties. In so doing, it services external customers (suppliers and stakeholders). Its functions are essentially the preparation of documentation and records to support a wide range of transactions including: receipts, bank lodgments, disbursements, receivable reports and accrual reports.

QUALIFICATION & EXPERIENCE:

ü  NVQ-J Level 2 Certification of AAT level 1 Certification or equivalent

ü  At least two (2) year’s relevant work experience in a comparable business/work environment such as an audit firm, financial institution or a commercial entity where these are practiced: accounts receivables and payables, preparation of monthly financial reports, purchasing and stock control

KEY COMPETENCIES:

ü  Good knowledge of Financial and Accounting Principles and Practices

ü  Accounting and Numeracy skills

ü  Basic Knowledge of FAA Act

ü  Knowledge of Stocktaking/Inventory control

KEY Duties:

ü  Receives payments from clients; prepare and issue receipts

ü  Balances daily receipts and prepares bank lodgment as directed

ü  Disburses petty cash, balances and requests reimbursement of float as required

ü  Checks and verifies claims submitted for payment, prepare and submit report within established timeframe

ü  Prepares payments for members of NCTVET lead groups and committees within established timeframe

ü  Sorts receipts into cost centers and enters information on automated accounting system

ü  Checks and enters invoices received on automated accounting system

ü  Prepares and distributes statements to clients and follow-up to ensure timely receipt of payment

ü  Prepares monthly receivables report and submit to the Accountant for analysis

ü  Assists with the maintenance of fixed assets inventory and participates in stocktaking as required

ü  Prepares monthly accrual report

ü  Liaises with Administrative Officer or suppliers to arrange pick up of items

ü  Monitors activities of SL/TOP Trainee

ü  Prepares progress monthly report on payables and submit to Chief Accountant for analysis

ü  Assists in the procurement of goods and services

ü  Balances and reconciles daily receipts

ü  Batches and sorts of cheques

ü  Reconciles customers and suppliers’ accounts

ü  Prepares customer deposits and prepaid expenses reports for presentation to responsible officers

ü  Enters and monitors salary deductions for internal customers

 All applications, accompanied by up-to-date resumes and cover letter, must be addressed to:

THE DIRECTOR

HUMAN RESOURCE MANAGEMENT & DEVELOPMENT

THE HEART/NSTA TRUST CORPORATE OFFICES

HUMAN RESOURCE MANAGEMENT & DEVELOPMENT DEPARTMENT

6B OXFORD ROAD, KINGSTON 5

 ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED

The HEART/NSTA Trust is a Statutory Agency of the Ministry of Education, providing Training & Certification for all working age Jamaicans