Accounting Assistant

Manage local and foreign payables, including data entry, payments, reconciliations, and remittances. Handle banking activities, monitor daily cash balances, prepare monthly SOCI and SOFP reconciliations, maintain the fixed asset register, and support compliance and finance operations.

Position: Accounting Assistant

Reports to: Chief Financial Officer /Accountant

Supervises: None

Location: Onsite Only

Hours of Work: 7.30am – 4.00pm

Days of Work: Monday – Friday

 1)       Key Responsibilities: Entities – Interchem Group & Intervest Limited

1. Preparation & Management of ALL Local & Foreign payables including Data entry, Payment to all Vendors, Vendor Reconciliations, Payment Remittance Advices etc.
2. Preparation and Execution of all Banking Requirements.
3. Preparation of Daily Bank & Cash Balances and Bank & Cash Reconciliations.
4. Monthly Preparation of all (SOCI & SOFP) Account Reconciliations & Supporting Schedules.
5. Assist in the Preparation of all Statutory and Regulatory Compliances.
6. Preparation and Maintenance of the company’s fixed asset register.
7. Assist in the preparation of Landed Costings.
8. Provide Overall Support to the Finance Department
9. Ad hoc Finance Department Requests

 2) Technology and Process Optimization:

1. Leverage the integrated digital platform to enhance financial processes and reporting.
2. Stay abreast of technological advancements to identify opportunities for improvement.

 3) Compliance and Governance:

1. Ensure compliance with financial regulations, reporting & regulatory requirements, and tax laws.
2. Maintain a strong internal control environment and adherence to corporate governance standards.

 4) The following Key Performance Indicators (KPIs) are established to measure performance effectively:

1. Timeliness, Accuracy & Delivery of Responsibilities considering Stakeholders Satisfaction. Percentage of Payments Processed within due dates, Error Rates in Data Entry & Number of Vendor Complaints regarding payment delays.
2. Percentage of Reconciliations completed by due date – 3^rd working of the month and Number of Discrepancies recorded in Reconciliations.
3. Percentage of Remittances & Compliances Completed by Due Dates. Number of Penalties & Fines. Number of Errors Found after period submission
4. Accuracy & Frequency & Timely update of the fixed asset register completed by due date – 3^rd working day of the month.
5. Percentage of Reports and Schedules completed by due date – 3^rd working day of the month & Number of Corrections - Post-Period Close Off
6. Percentage of Daily Task completed & Number of errors identified post completion.
7. Average response time to support request & Percentage of issues resolved within agreed service levels
8. Average response time to Ad hoc request & Completion Rate

 5) Qualifications:

1.  In-depth knowledge of financial accounting framework, accounting principles, and reporting               standards.
2. Exceptional communication and problem-solving abilities.
3. Strong understanding of digital platforms and their integration into financial systems.
4. Excellent analytical and strategic thinking skills.
5. Ability to thrive in a dynamic and fast-paced environment.

 6) Education and Certifications:

1. Pursuing a bachelor’s degree in finance, Accounting, or related field.
2. Must successfully completed ACCA Level 1 or an equivalent accounting qualification.
3. Must have Three (3) years working experience in a similar fast past accounting position.