Accounting Assistant

To assist in the Accounts Payable function as well as in the preparation of monthly Management Reports

Major Areas of Responsibility

 -        Accounts payable (local)

This area involves as follows:

• Entering supplier invoices on Quickbooks
• Entering customer deposits on Quickbooks and CCMS (internal invoicing system)
• Preparation of Payments and Entering on Quickbooks (preparation of vouchers and issuing payment)
  • Cheques
  • Ach
• Send out Customer remittances for ACH Payments
• Petty Cash (Disbursement and Preparation)
• Preparation of Purchase Orders for local purchasing via Quickbooks and Manual as needed
• Monthly Reconciliations
  • Supplier Credit Accounts
  • Credit Cards
• Preparation of Internal Invoices for Reimbursements –
  • Cell Bills / Courier etc
• Contact suppliers to collect cheques
• Filing of all payments

-        Accounting duties

• Bank Reconciliations – 5 accounts
• Cash Balance Movement Report
• Variance Analysis

 Additional Responsibilities 

• Supports the Department by performing related duties as requested
• May be requested to assist in other Company operations from time to time.

Major Performance Indicators

• Timely and accurate updating of all bank accounts
• Timely completion of all monthly reports
• Timely completion of all supplier payments
• Regular and timely communication with suppliers

 Key Interfaces

• Internally with personnel in all departments. 
• Externally with new and existing customers

Required Qualifications / Experience

• Completion of ACCA Level 1
• At least 3 years’ experience in an accounting department (preferably in a similar roll).
• Proficiency in Quickbooks Accounting Software
• Proficiency in Word & Excel

Competencies / Attributes

• Communication Skills- oral, written, interpersonal
• Solution oriented & creative thinker
• Ability to work in a fast-paced environment

N.B. Due to the dynamic nature of the telecommunications industry, the responsibilities and performance indicators especially are subject to change from time to time.