Accounting Assistant

Summary: The Accounting Assistant handles Accounts Payable, validating vendor invoices, processing documents, accounting, and payments, ensuring vendor accounts are current, documents control, and internal controls for purchasing goods and services are properly followed.

Job Opportunity

ACCOUNTING ASSISTANT

[Permanent]

Sector: Multinational Company in the engergy sector in Trinidad & Tobago

Qualifications & Required Skills:

• ACCA Level 1
• Minimum of three (3) years accounting experience in Accounts Payable, bank reconciliation and account analysis and use of accounting software. 
• Knowledge of Local Taxes. 
• Knowledge of Microsoft Office Suite. 

• Must have full knowledge of the account coding processes and systems in use. 
• Validates all invoices before processing, by use of internal controls that have been established for such a purpose.
• Accurately processes invoices on a timely basis.
• Logs invoices requiring further investigation due to absence of an element or elements of the internal control processes and actions in a manner to bring to resolution in the shortest possible time
• Prepares local and foreign payments. 
• Prepares payments for credit cards, petty cash and other miscellaneous payments required.
• Demonstrates knowledge of contractual obligations for major purchases such as Gas, Oxygen, Pier charges and others where payment is critical to the reliability of Plant operations.
• Reconciles supplier statements to sub-ledger on a regular basis, as required.  Liaises with vendors to bring resolution to all outstanding invoices.
• Ensures that the database has all the correct vendor information such as addresses, currency code and method of payment.
• Prepares cash forecasts accurately for use in managing working capital and for timely submission to Corporate office.
• Monitors bank balances to ensure that sufficient cash is available to meet working capital requirements, as well as to make certain that accounts do not go into overdraft or that accounts are not in idle surplus.
• Actively monitors inter-company receivables for trade and non-trade invoices and make certain that payments are collected on a timely basis.
• Prepares monthly cash draws.   Prepares quarterly cash reconciliation and makes certain cash balances are in line at the end of the quarter.
• Accrues for all unprocessed invoices or obligations at the close of each period.
• Enters all data and accurately describes general journal transactions on a timely basis.
• Demonstrates a clear understanding of loan documents that impact the use of cash and the priority in which cash disbursements can be made
• Understands and interacts with the interest schedules to support monthly journal entries for loan interest and balance sheet balances for outstanding obligations.
• Prepares documents for all loan payments and cash disbursements/transfers.  Documents must be prepared in sufficient time to facilitate review and approvals.
• Reconciles sub-ledger to general ledger on a monthly basis, with timely resolution of unreconciled entries.
• Demonstrates in-depth understanding of the Global Inter-Company Policy, Financial Delegation of Authority, Labour and Service Contracts (in use by the computerized maintenance management system (CMMS)) and others as required.
• Support the internal processes relating to audit preparation and data collection.

**Candidates MUST possess ALL academic certifications listed on their resume for verification purposes.

**Only suitable applicants meeting the job requirements will be considered.