Accounting Assistant

The Accounting Assistant provides support to the finance and accounting department by performing a variety of clerical and administrative tasks. Responsibilities include maintaining financial records, processing invoices, reconciling bank statements, assisting with payroll preparation, and supporting month-end and year-end close processes. 
The ideal candidate is detail-oriented, organized, and proficient in accounting software and Microsoft Excel.

Responsibilities:

The incumbent will be responsible for ensuring the efficient, accurate, and timely processing of financial transactions and related documentation. Duties include, but are not limited to:

a. Ensure all lodgements are accurately prepared and sent to the bank for deposit within 24 hours of receipt.

b. Collect cash and cheques received at the front desk daily by 3:30 PM.

c. Record all payments received ie. bank transfers, cash, cheques, and Prime Trust, in Sage within 24 hours.

d. Ensure daily and monthly bank statements are downloaded and filed in the appropriate folders.

e. Post LLR receipts daily and ensure accurate maintenance of all written-off loans in Sage.

f. Prepare reconciliations between recoveries received and the General Ledger in Sage.

g. Resolve and complete payment queries within 24 hours of receipt.

h. Update Emortelle with receipts and perform end-of-day reconciliation.

i. Maintain an organized filing system for all cash, cheques, and daily listing documentation; ensure all collection files are updated in the Queries Drive.

j. Track and process returned cheques from the bank, reverse transactions in the client's account, and notify the relevant branch immediately.

k. Maintain the Not-Posted & Unidentified Master File accurately; prepare and submit a monthly report on identified/posted vs. unidentified transactions.

l. Process refinance closures, update the tracker accordingly, and complete a monthly analysis.

Education/ Qualification:

· Bachelors degree or pursuing

· At least 1 to 2 years’ experience in related field

· Understand the accounting processes

· Knowledge of SAGE is an asset

Key Competencies:

· Experience with MS Office particularly excel application

· Keen attention to detail and Thorough

· Computer savvy

· Confidential

· Very Organized and can remain focused on assigned task

· Excellent written and verbal communication skills.

· Must be able to work in a team setting