Accounting Assistant (Costing/Audit)

The Accounting Assistant provides critical support to the Finance Department by ensuring the accurate maintenance of financial records, timely payroll audits, and effective monitoring of accounting controls.

POSITION OVERVIEW

The Accounting Assistant provides critical support to the Finance Department by ensuring the accurate maintenance of financial records, timely payroll audits, and effective monitoring of accounting controls. The role is responsible for assisting with payroll verification, product costing, expense reporting, loan controls, variance analysis, and departmental performance metrics while also supporting internal, quarterly and annual audits. Through strong attention to detail and adherence to established financial procedures, the Accounting Assistant contributes to the integrity, accuracy and efficiency of KPL's financial operations.

RESPONSIBILITIES 

1. Maintain digital and physical financial records including but not limited to: entering of foreign payables bank letters daily, while ensuring vendors accounts are reconciled when payments are being applied.

2. Audit Weekly Payroll by noon every Thursday to ensure bank upload completed for employees to be paid by noon every Friday.

3. Product costing analyses and preparation of pricelists.

4. Prepare monthly loan control for submission to monthly payroll processing personnel on or before the 21st of each month and finalise the monthly loan report from submission to the Financial Accountant or his/her designate on or before the 5th working day of the month.

5. Create and update expense reports.

6. Assist with Variance analysis across all accounting modules as required.

7. Assist with the computation of departmental monthly performance for managers' KPI

8. Audit departmental output as required including but not limited to: Collecting of yellow copies after KPL Credit deliveries are completed, signing off distribution log book after attaching corresponding yellow and pink copies. This process also entails verifying that the yellow copy contains the customer's signature for receiving goods, vehicle number, dispatcher's signature, delivery driver's signature and name of the person who prepared the invoice , after verification is completed.In addition, audit of deco and auto north and south COD security copies weekly.

9. Participate in quarterly and annual audits.

10. Assist with any other duties from time to time

REPORTING (MONTHLY REPORTS)

The Accounting Assistant will be responsible for preparing the following:

a) Foreign AP Aging and Control (Dynamics GP) - submit to the Accountant by the 4th working day of the month.

b) Prepare and submit Accounts Receivable Status and Collection Targets report on a monthly basis for all divisions. Due by the 5hth working day of the month.

c) Prepare and submit Product Profitability reports on or before the 6th working day of the month.

MINIMUM EDUCATION AND QUALIFICATIONS 

1. BSc/BA in Accounting, Finance or completed Level 2 ACCA or other professional qualification in accounting from a recognised institution.

EXPERIENCE

1. Atleast 5 years' work experience as an Accounting Assistant 

2. Practical experience in MS Excel and MS Dynamics GP would be considered an asset.

3. Knowledge of accounting procedures.