Accounting Assistant - Accounts Payables

To support the efficient and accurate processing of accounts payable transactions, ensuring that supplier invoices, payments, reconciliations, and related financial records are maintained.

Job Summary

To support the efficient and accurate processing of accounts payable transactions, ensuring that supplier invoices, payments, reconciliations, and related financial records are maintained in accordance with company policies, accounting standards, and legislative requirements. The role contributes to the timely settlement of obligations, compliance with statutory requirements, and the overall integrity of the Company's financial records.

Key Responsibilities

• Review, verify, classify, and process supplier invoices, credit notes, and payment requests accurately and within established timelines.
• Match invoices to purchase orders, goods received notes, and supporting documentation, ensuring all required approvals are obtained.
• Prepare payment batches and supporting documentation for review and approval.
• Process approved journal entries related to accounts payable activities.
• Reconcile supplier statements and accounts, investigating and resolving discrepancies as required.
• Reconcile assigned General Ledger accounts to ensure balances are accurate, complete, and reliable.
• Prepare supporting schedules and documentation for VAT, Green Fund Levy, Business Levy, and other statutory filings.
• Maintain accurate physical and electronic records of invoices, payments, reconciliations, and supporting documentation.
• Liaise with suppliers, internal departments, and external stakeholders to resolve queries and facilitate the timely processing of payments.
• Assist with month-end and year-end closing activities, audits, and other finance-related reporting requirements.
• Support inventory cycle count exercises and related reconciliations as required.
• Ensure compliance with Company policies, financial procedures, and applicable legislative requirements.
• Comply with and promote all HR, HSE, Safety, and Corporate Governance policies and standards.
• Perform any other related duties as assigned by the Line Manager.

Qualifications & Experience

• Diploma in Accounting, Finance, Business Administration, or a related field; OR ACCA Level 1 qualification.
• Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline would be considered an asset.
• Minimum of one (1) year of experience in an Accounts Payable, Finance, or Accounting role.
• Experience with invoice processing, supplier reconciliations, and General Ledger account reconciliations would be an asset.

Knowledge, Skills & Competencies

• Proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Basic knowledge of accounting principles and accounts payable processes.
• Strong attention to detail and accuracy.
• Good analytical, problem-solving, and organizational skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment