Accounting/Administrative Assistant

Our client is a highly innovative technological septic solutions management organization and is looking to recruit a dynamic individual to fill the role of Accounting & Administrative Assistant in Barbados.

Overview: Our client is a highly innovative technological septic solutions management organization and is looking to recruit a dynamic individual to fill the role of Accounting & Administrative Assistant in Barbados.

Duties & Responsibilities:

• Assist with maintaining accurate financial records, including invoices, receipts, and other financial documents.
• Process and verify accounts receivable transactions.

• Reconcile bank statements and financial reports
• Ensure proper filing and documentation of all financial transactions
• Assist with payroll preparation and employee reimbursements
• Support audit processes and documentation.
• Generate invoices in a timely manner
• Prepare and enter journal entries into accounting systems.
• Follow up with customers regularly to ensure timely receipt of payments

Administrative Duties:

• Answer phone calls and respond to emails professionally, providing excellent customer service
• Maintain and update office filing systems (physical and electronic)
• Manage office supplies inventory and place orders as needed
• Coordinate meetings, appointments, and travel arrangements
• Assist with general office management and administrative support tasks
• Ensure smooth day-to-day office operations
• Support coordination of office events and activities

Desired skills and Qualifications:

• High school diploma or equivalent; additional certification in accounting or administration is a plus.

• Previous experience in an accounting or administrative role preferred.
• Familiarity with accounting software (eQuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
• General bookkeeping knowledge of debits and credits and GL accounts.
• Ability to maintain records that are accurate and timely.
• Ability to write coherent emails to customer, clients, vendors and co-workers
• Strong attention to detail and excellent organizational skills.
• Ability to handle sensitive and confidential information with integrity.
• Good communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.