Accountant Associate

The Business and Employment Centre is recruiting on behalf of our client for the position of Accountant Associate.

The Business and Employment Centre is recruiting on behalf of our client for the position of Accountant Associate. Our client is a growing Managed Services Provider (MSP) looking for a detail-driven Accountant to own day-to day accounts receivable, accounts payable, client invoicing, payment processing, reconciliations, and indirect tax filings across multiple entities. You’ll ensure invoices go out accurately and on time, vendor bills are validated and paid properly, bank and credit card accounts are reconciled monthly, and finance records are consistently audit-ready. This is a hands-on role ideal for someone who enjoys structured execution, clear accountability, and improving finance workflows in a services business.

Core Responsibilities

Billing & Revenue Operations

• Run monthly client invoicing and ensure recurring services and billable activity are captured completely and accurately

• Review and validate project/opportunity charges (labor, materials, fees), confirm required approvals and purchase orders where applicable, and generate customer invoices

• Issue customer statements, manage credit memos/adjustments, apply payments (including wires/ACH), and maintain accurate customer accounts

• Proactively resolve billing disputes, discrepancies, and exceptions to reduce credits and collections delays

Accounts Receivable (AR)

• Manage AR aging, collections cadence, and client communications related to payment status

• Maintain accurate customer records, payment terms, and supporting documentation

• Support cash flow predictability through timely follow-ups and clean receivables reporting

Accounts Payable (AP) & Vendor Payments

• Process vendor invoices/receipts with proper coding and documentation standards

• Validate vendor invoices prior to payment (contract alignment, accuracy, approvals)

• Execute vendor payments via online banking (ACH, wires, bill pay), and maintain a clear audit trail of approvals and remittances

• Manage vendor inquiries and resolve discrepancies efficiently

Bank, Credit Card & Ledger Reconciliations

• Perform monthly reconciliations for bank and credit card accounts across entities

• Match transactions to underlying invoices/receipts and investigate variances until resolved

• Maintain consistent categorization and general ledger hygiene to support month-end close

Compliance Support (Indirect Tax)

• Prepare and file indirect tax returns (e.g., VAT/GST/HST where applicable) and maintain supporting schedules

• Ensure tax coding and documentation are accurate and consistent throughout the period

Process, Controls & Documentation

• Maintain strong financial controls: approvals, segregation of duties awareness, and documentation completeness

• Build and follow checklists/runbooks for recurring workflows (billing cycle, payment runs, month end close)

• Identify opportunities to streamline workflows and reduce manual errors

Qualifications

•3+ years of hands-on experience in bookkeeping/accounting (services businesses preferred; MSP experience is a plus)

• Strong experience with cloud accounting systems and integrated finance workflows

• Proven ability to manage billing, AR/AP, and reconciliations independently and accurately

• Comfortable working across multiple entities (and multiple currencies, if applicable)

• Strong attention to detail, organization, and documentation discipline

• Clear communicator who can coordinate approvals and resolve discrepancies