ASSISTANT OFFICE MANAGER

The successful candidate will be responsible for supporting the Office Manager in HR, financial, and administrative operations to ensure smooth daily functioning of a fast-paced organization.

Career Opportunity

Assistant Office Manager

(Permanent)

Location: Port-of-Spain

Salary: $12,500.00 per month

Qualifications & Required Skills

• An Associate Degree or Diploma in Business Administration, Human Resource Management, or Office Administration
• Minimum of 3 years' experience in office administration
• Five (5) CXC/O’ Level passes including Math and English (A-Levels an asset)
• Familiarity with payroll procedures
• Familiarity with payroll systems and accounting software (e.g., QuickBooks, Peachtree)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat Pro
• Strong document management skills
• Experience in a computerized/networked office environment
• Typing speed of at least 50 wpm with high accuracy
• Excellent verbal and written communication skills
• Strong problem-solving and interpersonal skills
• Good time management and ability to prioritize tasks
• Familiarity with standard office administrative procedures
• Demonstrated honesty and integrity

Responsibilities and Duties

• Assist in recruitment, interviewing, and onboarding of staff
• Develop job descriptions and liaise with recruitment agencies
• Manage staff training, development, and performance evaluations
• Maintain employee records and organize team-building activities
• Maintain invoicing and payment records
• Lead collections process and report on receivables
• Manage deposits, petty cash, and bill payments
• Liaise with accountant for VAT and tax payments
• Process staff salaries and statutory deductions
• Interact with bankers, insurers, and other service providers
• Ensure timely statutory filings and returns
• Supervise admin staff and daily office operations
• Manage office inventory and supplies
• Prepare and scan documents into legal management systems (e.g., LEAP)
• Handle client calls, appointments, and walk-in interactions
• Manage service providers, insurance renewals, and professional fees
• Coordinate regional and international travel

**Candidates MUST be able to provide ALL academic certifications listed on their resume for verification purposes.

***Only suitable applicants meeting the job requirements will be considered.