ADMINISTRATIVE ASSISTANT

The Western Regional Health Authority (a Statutory Body under the Ministry of Health and Wellness) is currently seeking to employ an ADMINISTRATIVE ASSISTANT (ICT Department) for the Regional Office.

ADMINISTRATIVE ASSISTANT (Band 4)

Regional Office

Salary Scale: $1,711,060.00 - $2,301,186.00 per annum

Under the direct supervision of the Director, Information Communication & Technology (ICT), the Administrative Assistant will provide administrative and secretarial support to ensure the efficient functioning of the ICT Unit.

CORE FUNCTIONS (include but not limited to)

• Schedules and coordinates meetings as directed by the Director, ICT
• Maintains a calendar of activities, meetings, and various events for the officers in the unit
• Serves as Minute-taker for meetings hosted by the Unit
• Records and transcribes minutes/notes and produces them in an acceptable format or as directed
• Composes routine correspondence; copies, disseminates, and posts documents and information as appropriate
• Types, formats, edits, revises, proofreads, and processes a variety of documents and forms including general correspondence, notices, reports, applications, memoranda, and other documents from rough drafts or verbal instructions
• Ensures the security of official and confidential records
• Maintains accurate and up-to-date office files and records for the  Unit
• Creates and maintains Computer-Based Tracking information and reports including assigned databases, records, and lists; input corrections and updates
• Assists with the preparation of monthly, quarterly and annual reports in consultation with the Director, ICT
• Monitors and follows-up on documents/corresponds dispatched to internal divisions and external offices, to ensure timely feedback
• Requests, maintains and manages the distribution of office stationery and supplies for the department;
• Assists with research and provides information to facilitate the preparation of critical reports
• Monitors extension/renewal of staff’s contracts/probationary period and prepares the relevant documents for continued employment
• Prepares and submits purchase requisition for approval by the Director, ICT for goods, services and works
• Follows up with the Procurement Department and the Regional Warehouse on procurement requests and the delivery of goods
• Submits and follows through on all tickets/ requests in regard to servicing, repairs and installation of computer hardware and software
• Updates and maintains internal extension directory  and CUG directory
• Assists with monitoring the ticket system/ ICT Issues log and follow-up on the completion of the requests
• Records and follows through on requests submitted by the respective departments and parishes within other Regions
• Assists with the review and submission of fortnightly and monthly claims
• Assists with coordination and implementation of special assignments/events and projects for the Region
• Assists with the development and monitoring of the budget, Procurement Operational and Work plans for the Unit
• Represents the department at meetings and functions as directed by the Director, ICT

SPECIFIC KNOWLEDGE/SKILLS REQUIRED

QUALIFICATION & EXPERIENCE

• Associate Degree in Business Administration or a related field or

         Certificate in Administrative Management Level Two (2);

• At least two (2) years of experience in an administrative or related environment

Application letter should be addressed to:

The Director, Human Resource Management & Development

Western Regional Health Authority

Lot 31b, Fairview Shopping Centre

P O Box 900

St. James

Deadline for submission is:

June 4, 2026

ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED