ACCOUNTS RECEIVABLES SUPERVISOR

The incumbent will be expected to manage the Accounts Receivables which ensures that the company’s cash and credit customer accounts are updated timely with the posting of invoices, payment and appropriate invoice application is done timely

SCOPE OF POSITION:

 The Accounts Receivables Supervisor will report to the Chief Accountant. The incumbent will be expected to manage the Accounts Receivable Officer role which ensures that the company’s cash and credit customer accounts are updated timely with the posting of invoices, payment and appropriate invoice application is done timely and manage the relevant policies and procedures to carry out the required functions including timely investigation and resolution of past due / aging invoices are done. S/he is expected to ensure that relevant Accounts Receivable (AR) reports are prepared and submitted in a timely manner. The incumbent will also provide support to other team members in an effort for the department to accomplish its objectives.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES: 

• Ensures that receipts are entered, posted are completed timely by receiving, processing, verifying and reconciling payments to invoices as soon as they are received and presented along with a batch listing from Great Plains (GP)
• Review the Cashflow to ensure that the daily deposits are updated as well as the Bank balances
• Review Customer accounts weekly ensuring that the Chief Accountant is provided with weekly update of the Aged Receivables listing and a cashflow indicating the available funds as well as including a list of recommended critical suppliers to be paid and any other pertinent information relating to this process
• Ensures that Customer payment are made timely with the correct documentation while reducing the payment by cheques.
• Oversees the recovery of returned cheques, maintain a listing and reconcile with General Ledger
• Ensure that the monthly receivable statements are processed and sent electronically to customers
• Oversees and verify the timely preparation of monthly customer reconciliations
• Ensures that the AR Aging Google Sheet / Great Plains is updated weekly and strategize to reduce balances discussed weekly with the Chief Accountant
• Ensures that deposits are done within the shortest possible time reducing to 1 day to the bank
• Ensures that delinquent customer list is tracked weekly, documentation evidence of the steps to collect are necessary for IFRS 9 compliance, Bad Debt provision done and all steps recorded regarding this exercise
• Perform credit checks on prospective Customers, recommend credit limits and terms
• Ensure that customer accounts up to date and within the agreed terms and credit limits
• Oversee the General Ledger Reconciliation and Schedule for the following accounts - GP Accounts Payables to GL, Returned Cheques, Accrual and any assigned schedule of these roles

QUALIFICATION AND EXPERIENCE: 

• At least five (5) passes in CXC/GCE, which should include English and Mathematics.
• Completion of an Accounting or Finance degree programme at an accredited institution or completion of ACCA Level 2 qualification
• At least two (2) years’ experience in an Accounting Environment.
• Ability to multi-task, work under pressure and meet deadlines required
• Strong verbal and written communication skills
• Working knowledge of relevant accounting packages, such as Microsoft GP

 SKILLS AND PERSONAL CHARACTERISTICS NEEDED TO PERFORM THE JOB:

• Knowledge of Accounting Principles including IFRS 9 and accruals concept
• Ability to work as a team member.
• Exceptional data entry speed and accuracy.
• Excellent written and verbal communication skills.
• People management skills ensuring that work instructions targets and deadlines are met
• Conducts self in a professional manner.
• Being able to work on own initiative.
• Knowledge of computer applications such as Microsoft Word, Microsoft Excel, or their equivalent