ACCOUNTS PAYABLE & RECEIVABLES CLERK

Responsible for payables and receivables, processes payments and incoming funds, maintains accurate records, and ensures policy compliance. Requires strong attention to detail, organization, and efficiency in a fast-paced environment.

Accounts Payable & Receivable Clerk

Job Description

The Accounts Payable and Receivable Clerk is responsible multitasking in both capacities and managing outgoing payments, processing incoming receivables, maintaining accurate financial records, and ensuring compliance with company policies and procedures. This role requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment

Key Responsibilities

Accounts Payable

1. Process and verify invoices, ensuring accuracy and proper authorization.
2. Match purchase orders, invoices, and delivery receipts.
3. Enter and maintain financial data within accounting systems.
4. Prepare and process electronic transfers and payments (e.g., cheques and bank transfers).
5. Reconcile vendor statements and resolve discrepancies.
6. Respond to vendor inquiries regarding payment status.
7. Maintain organized and up-to-date records of all accounts payable transactions.
8. Assist with month-end closing and financial reporting activities.
9. Ensure compliance with company financial policies and procedures.

Accounts Receivable

1. Monitor and manage the accounts receivable aging report on a regular basis.
2. Follow up with customers on overdue invoices via phone calls, emails, and written correspondence.
3. Ensure timely and accurate posting of customer payments and credit notes.
4. Investigate and resolve billing discrepancies, short payments, and disputed invoices.
5. Reconcile customer accounts and statements.
6. Prepare regular reports on aged receivables, collections, and outstanding balances for management review.
7. Maintain accurate and up-to-date customer records in the accounting system.
8. Liaise with sales, customer service, and management to resolve collection issues.
9. Assist with month-end accounts receivable closing activities.
10. Ensure compliance with company credit policies and procedures.
11. Perform other duties as assigned.

Skills, Knowledge, and Abilities

1. Strong problem-solving skills.
2. Excellent organizational and time management skills.
3. Strong analytical and reporting skills.
4. Effective verbal and written communication skills.
5. Excellent interpersonal skills.
6. Strong numerical and data entry skills.
7. Ability to reconcile accounts and resolve discrepancies.
8. Ability to meet deadlines and manage multiple tasks efficiently.
9. High level of integrity and ability to handle confidential financial information.
10. Proficiency in using computers for a variety of tasks.
11. Competency in Microsoft Office applications, including Word, Excel, and Outlook.
12. Ability to work comfortably in a fast-paced environment.

Qualifications and Requirements

1. Diploma or degree in Accounting, Finance, or a related field, or a BSc in Accounting (or equivalent).
2. Proven experience in Accounts payable & Accounts receivable, or general accounting.
3. Familiarity with accounting software (e.g., QuickBooks, SAP, Odoo or similar systems).
4. Proficiency in Microsoft Excel and other Microsoft Office applications.
5. Strong attention to detail and a high level of accuracy.
6. Solid understanding of basic accounting principles.
7. A minimum of five (5) CXC passes.
8. Computer literacy.