ACCOUNTING ASSISTANT

The Accounting Assistant supports the accounting department by performing various administrative and clerical tasks.

  KEY RESPONSIBILITIES

1)   Variance analysis across all accounting modules

2)   Costing analyses and preparation of pricelists

3)   Create and update expense reports

4)   Maintain digital and physical financial records including but not limited to;

      i.  Entering of all bank letters daily while ensuring vendors accounts are reconciled when payments are being applied.

5)   Assist with the computation of departmental monthly performance for managers’ KPI

6)   Audit departmental output as required including but not limited to;

      i.  Collecting of yellow copies after KPL Credit deliveries are completed, signing off Distribution log book after attaching corresponding yellow and pink copies. This process also entails verifying that the yellow copy contains the customer’s signature for receiving goods, Vehicle Number, Dispatcher’s signature, Delivery driver’s signature and name of the person who prepared the invoice, after verification is completed, proceed to file in customer’s file

    ii.  Audit of Deco and Auto North & South COD security copies weekly

  iii.   Audit and Post Weekly Payroll on EzPay weekly

7)   Participate in quarterly and annual audits

8)   Any other duties assigned

REPORTING (Monthly reports you are responsible for)

1)  Foreign AP Aging & Control (Dynamics GP) – submit to the accountant by the 4^th working day of the month

2) Prepare and submit Accounts Receivable Status and Collection Targets report on a monthly basis for all divisions. Due by the 6^th working day of the month

Requirements and skills

•             5 years’ work experience as an Accounting Assistant

•             Knowledge of basic accounting procedures

•             Familiarity with finance and statutory regulations

•             Good math skills and the ability to spot numerical errors

•             Hands-on experience with MS Excel and Great Plains accounting software

•             Great interpersonal skills

•             Ability to handle sensitive, confidential information

•             BSc/Ba in Accounting, Finance or completed level 2 ACCA