ACCOUNTING/ADMINISTRATIVE OFFICER

ACCOUNTING/ADMINISTRATIVE OFFICER

ACCOUNTING/ADMINISTRATIVE OFFICER

Boss Furniture Company Limited, the leading furniture manufacturer in the Caribbean, is seeking to identify an Accounting/Administrative Officer to join our team.  This individual must exhibit knowledge of general accounting/financial practices and procedures, and will be responsible for the accurate and timely preparation and processing of:

Key Duties and Responsibilities:  

• Prepare Delivery slips and invoices for customers
• Apply payment to customers’ account once received
• Enter information such as bank charges, direct deposits, and standing orders into the system to facilitate bank reconciliation
• Prepare cheques
• Write Bin Cards for key accounts once per month
• Generate monthly sales journal
• File all delivery slips with invoices for customers
• Prepare quotes, deliveries, and enter invoices on system for Key Account Sales Executives
• Follow-up with receivables due for key accounts assigned
• Assist with payroll as needed
• Print pay slips
• Prepare and dispatch work orders received from customers
• Answer phones as needed to relieve telephone operator
• Prepare pro-forma invoices for customers as requested
• Post all cheques to invoices being paid
• Handle all health insurance requests and claims
• Prepare employee job letters and recommendations as needed
• Annual update of Jamaica Customs Approved Economic Operator (AEO) Employee Personal Details Record Form
• Maintain current employee ID’s
• Any other task as may be assigned by management

Qualifications/ Specialized Skills/ Competencies:

• Minimum associate’s degree in finance/business administration/accounting or relevant certification
• At least 2 years accounting experience
• Familiarity with bookkeeping and basic accounting procedures
• High degree of accuracy and attention to detail
• Aptitude for numbers
• Ability to perform filing and record keeping tasks
• Maintains a high level of professionalism and confidentiality
• Superior interpersonal and communication skills
• Customer service orientation
• Data entry and Word Processing skills
• The ability to use Microsoft Excel to build graphs, track sales data, and track purchase orders.
• Experience using Microsoft Word to write documents and emails. 
• Comprehensive understanding and experience with Peachtree software would be a distinct advantage.

We thank all applicants but only those shortlisted will be contacted.